BUCHANAN COUNTY BOARD OF SUPERVISORS
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Tuesday, April 4, 2017
Event Title: INVITATION TO BID
Tuesday, April 4, 2017
INVITATION TO BID


RE: PLAYGROUND EQUIPMENT FOR POPLAR GAP PARK LOCATED AT 1818 FAIR GROUNDS CIRCLE, GRUNDY, VIRGINIA


The Buchanan County, Va., Board of Supervisors is requesting bids for one "playground equipment the same or comparable to the specification listed to be delivered to the Poplar Gap Park located in Grundy, Virginia.

BID SUBMISSION

SEALED bids will be received at the County Administrator's Office located on the Fourth Floor of the Courthouse, at the corner of Main St. and Walnut, Grundy, Virginia until 10:00 AM on Monday April 17th, 2017. Bids should be mailed or hand-delivered to the Attention of Loretta Peck, Purchasing Department, Buchanan County, Virginia, P.O. Drawer 950, Grundy, Va. 24614. ALL BIDS MUST BE SEALED AND SHOULD BE MARKED AS A BID FOR PLAYGROUND EQUIPMENT.

EVALUATION AND AWARD CRITERIA


A. Code of Virginia section 2.2-4300 best value concepts will be used when evaluating the Invitation for Bid results, such best value concept factors that will be considered are as follows:

- overall combination of price and quality of product;
- warranty provisions of any;
- service provisions if any:

The bid that provides the best overall combination of the above factors will be the successful bid.


B. Award of Contract
The selection process shall be in accordance with County Code sections 16-35






SCOPE OF SERVICES

1 - High Stepper Regular

Size: L 18'7" (5.7m)
W 18'7" (5.7m)
H 12'10" (3.9m)

Use zone 29'9" x 29'9" (9m x 9m)

Ages 5 - 12 Capacity: 35 Children

Fall Height 6' (18m)

Color: Blue





Specifications and contractual terms may be obtained at the Buchanan County Courthouse 1012 Walnut Street 4th Floor, Grundy, VA, 8:30 a.m. - 5:00 p.m., Monday -Friday or you may contact Loretta Peck @ 276-935-6505 the specification and contractual terms are incorporated into this Invitation for Bid by reference.
STATEMENT OF REQUISITE QUALIFICATIONS OF BIDDERS

The successful bidder shall be properly qualified to do business in the Commonwealth of Virginia.


COUNTY NOT LIABLE FOR PROSPECTIVE BIDDER BID COSTS


The Buchanan County, Va. Board of Supervisors will not be responsible for the costs incurred by a prospective bidder in submitting a bid in this matter.


BID SUBMISSION QUOTES

All bid submission quotes must be received on or before 10:00 a.m. Monday April 17th, 2017.


WITHDRAWAL OF BID PROCEDURE

Any bidder claiming the right to withdraw his bid shall give notice in writing
of this claim of right to withdraw his bid within two business days after the conclusion of the bid procedure. Furthermore, bid withdrawal is subject to, and limited by section 2.2-4330 of the Code of Virginia of 1950, as amended, and section 16-34 of the Buchanan County Code.



_____________ _________________________________________
Date Robert Craig Horn, County Administrator


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Event Title: CONTRACT
Tuesday, April 4, 2017

CONTRACT


THIS AGREEMENT, made and entered into this the_______ day of ___________________, 2017, by and between Buchanan County, a Political Subdivision of the Commonwealth of Virginia, party of the first part; hereinafter sometimes referred to as "County," and______________________________, party of the second part, hereinafter referred to as "Vendor".

WITNESSETH:


THAT
for and in consideration of the mutual covenants and agreements herein contained, the parties hereto do hereby agree as follows:

I.


The Vendor agrees to sell and the County agrees to purchase and for delivery as Splash Pool features as described in the Invitation to Bid made a part of this contract by incorporation by reference as Exhibit "A" at the Poplar Gap Park located at 1818 Fairgrounds Circle, Grundy, VA.

II.


The Vendor shall deliver to County the following Playground Equipment:


1 - High Stepper Regular

Size: L 18'7" (5.7m)
W 18'7" (5.7m)
H 12'10" (3.9m)

Use zone 29'9" x 29'9" (9m x 9m)

Ages 5 - 12 Capacity: 35 Children

Fall Height 6' (18m)



III.


County shall pay the Vendor for providing the same or comparable to the Scope of Services as described in Exhibit "A" at the purchase price of:


Purchase bid price is $______________________________________.


Payment of the purchase price shall be made within thirty (30) days of delivery of the above.

IV.


Vendor warrants and guarantees County no later than the time of payment title to the Splash Pool features free and clear of all liens.


V.


In the event that the Vendor fails to complete the performance required of it under this Agreement or in other way is in default of performance hereunder, County shall have the right to the remedies set forth at Virginia Code section 8.2-711, 8.2-712, 8.2-713, 8.2-714, 8.2-715, 8.2-716 and 8.2-717, along with any other remedies provided by either statutory or common law that may be applicable.

VI.


During the performance of this Agreement, the Vendor agrees as follows:

A. i. The Vendor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the vendor. The Vendor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

ii. The vendor, in all solicitations or advertisements for employees placed by or on behalf of the vendor, will state that such vendor is an equal opportunity employer.

iii. Notices, advertisements and solicitations placed in accordance with federal law, rules or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

B. The vendor will include the provisions of the foregoing paragraphs A(i), A(ii), and A(iii) in every subcontract or purchase order of over $10,000.00, so that the provisions will be binding upon each subcontractor or vendor.

C. During the performance of this contract, the vendor will:

i. Provide a drug-free workplace for the vendor's employees;

ii. Post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensations, possession, or use of a controlled substance or marijuana is prohibited in the Vendor's workplace and specifying the actions that will be taken against employees for violations of such prohibition;

iii. State in all solicitations or advertisements for employees placed by or on behalf of the Vendor that the vendor maintains a drug-free workplace; and

iv. Include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

For the purposes of this section, "drug-free workplace" means a site for the
performance of work done in connection with a specific contract awarded to a vendor in accordance with this chapter, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract.

D. The Contractor does not and shall not during the performance of this contract knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986.

E. In the event of the Vendor's noncompliance with this section of this Contract, (Section XII), this Agreement may be canceled, terminated, or suspended, in whole or in part, and the Vendor may be declared ineligible for further Agreements and such other sanctions may be imposed and remedies invoked as other wise provided by law.

VII.


Time is of the essence in the completion of this contract. The Vendor shall delivery the materials provided within the Scope of Services as described in Exhibit "A" thereto pursuant to this agreement within thirty (30) days of execution of this agreement. However, the County may extend this deadline upon a good cause showing of the Vendor.


VIII.

Not modification of any of the terms of this Agreement, nor any extension of the length of time allowed for the completion of performance governed by this Agreement, shall be valid except as permitted by Virginia Code section 2.2-4309.

IX.


The Vendor shall not assign his rights or obligations under this Agreement. The Vendor represents that he does not intend to use any subcontractors to complete performance of this contract.

XI.


County may cancel this Agreement at any time prior to complete performance by the Vendor based upon a decision by County that such cancellation is in the best interest of County. Any such decision shall be a discretionary decision of County.


XII.


This Agreement shall be construed in accordance with the laws of the Commonwealth of Virginia. The parties agree that the Circuit Court for Buchanan County shall be the proper venue for litigation hereunder whether or not such alleged breach involves Federal law or jurisdiction and that disputes between the parties which are not settled by the parties shall be settled by the Circuit Court of Buchanan County.

XIII.


If any provisions of this Agreement shall be deemed by a court of competent jurisdiction to be invalid, the remainder of this Agreement shall nevertheless remain in full force and effect. This Agreement shall be construed in accordance with the laws of the Commonwealth of Virginia.

XIV.

The Contractor if organized as a stock or nonstock corporation, limited liability company, business trust, or limited partnership or registered as registered limited partnership shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity.


EXECUTED IN DUPLICATE ORIGINALS.

WITNESS
the following signatures and seals:

BUCHANAN COUNTY



By: _______________________________________
Carroll Branham, Chairman of the
Buchanan County Board of Supervisors
ATTEST:

___________________________________
Robert Craig Horn, County Administrator
for Buchanan County, Virginia

VENDOR:


_________________________________________

BY: ____________________________


APPROVED AS TO FORM:



____________________________________
Lawrence L. Moise III, County Attorney
For Buchanan County, Virginia

COMMONWEALTH OF VIRGINIA,
AT LARGE
, to-with:

Subscribed, and acknowledged before me Buchanan County, by Carroll Branham, Chairman of the Buchanan County Board of Supervisors, and Robert Craig Horn, County Administrator for Buchanan County this the_________ day of _______________, 2017, in Buchanan County, Virginia.

My commission expires: ________________________________.

My registration number: _________________________________.


________________________________
NOTARY PUBLIC

COMMONWEALTH OF VIRGINIA,
AT LARGE
, to-wit:

Subscribed, and acknowledged before me, by _______________________ this the _____day of _________________, 2017, in Buchanan County, Virginia.

My commission expires: ________________________________.

My registration number: _________________________________.


________________________________
NOTARY PUBLIC

COMMONWEALTH OF VIRGINIA,
AT LARGE
, to-wit:

Subscribed, and acknowledged before me, by Lawrence L. Moise III, County Attorney for Buchanan County this the _______ day of _____________, 2017, in Buchanan County, Virginia.

My commission expires: _________________________________.

My registration number: _________________________________.

________________________________
NOTARY PUBLIC




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Event Title: Public Notice
Tuesday, April 4, 2017

PUBLIC NOTICE

THERE WILL BE A SPECIAL CALLED MEETING OF THE
BUCHANAN COUNTY
BOARD OF SUPERVISORS ON FRIDAY THE
7th DAY OF APRIL 2017 AT
10:00 A.M. IN THE BOARDROOM OF THE BUCHANAN COUNTY COURTHOUSE.


___________________________
ROBERT C. HORN
COUNTY ADMINISTRATOR



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