BUCHANAN COUNTY BOARD OF SUPERVISORS
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Friday, May 12, 2017
Event Title: INVITATION FOR BID
Friday, May 12, 2017

INVITATION FOR BID
FY17/18 BUCHANAN COUNTY CONCRETE/GROUT SUPPLIER


The Buchanan County, VA., Board of Supervisors is soliciting bids for a Concrete/Grout Supplier on Buchanan County and IDA projects.

BID SUBMISSION

Sealed bids will be received until 9:00 a.m. on Friday, June 2, 2017. All bids shall be turned into the County Administrator's Office located on the 4th floor of the Buchanan County Courthouse. Bids will be opened and publicly read at or shortly after 9:00 a.m. Friday, June 2, 2017. Bids can be mailed to the Attention of Marcus Stiltner, County Engineer, Buchanan County, Virginia, P.O. Drawer 950, Grundy, VA. 24614. All bids must be sealed and clearly marked "HOLD FOR BID OPENING FY17-18 COUNTY CONCRETE/GROUT SUPPLIER" noted on the front of the envelope.


PURPOSE

The Buchanan County Board of Supervisors is soliciting bids from qualified suppliers to provide concrete/grout on various county and IDA projects to be used on an as-needed basis. Concrete/Grout unit cost shall include "a not to exceed" unit cost per cubic yard. The Buchanan County Board of Supervisors is soliciting bids with various mix designations and quantities as identified below. Concrete/Grout mix designations shall conform to the Virginia Department of Transportation Road and Bridge Specifications, current edition. Invoicing for each concrete mix shall be at current cubic yard prices (unit cost) and shall not exceed the low-bid contract unit cost per mix designation.
Quantity Greater than 3 Yards
1. Class A4 General
2. Class A3 General
3. Class C1 Massive Unreinforced

Quantity Less than 3 Yards
4. Class A4 General
5. Class A3 General
6. Class C1 Massive Unreinforced

7. Increase per Unit Cost if Concrete Mix Designation includes an Admixture

8. Grout Quantity Greater than 3 Yards

9. Grout Quantity Less than 3 Yards

Bidder must provide "a not to exceed" unit cost for Items 1-9.


CONTRACT DURATION

If awarded, Bidder will be required to sign a contract. The contract shall commence on date of acceptance by the Buchanan County Board of Supervisors and shall terminate on June 30, 2018.


STATEMENT OF PREQUISITE QUALIFICATIONS OF BIDDERS

Asphalt concrete mixing plant used for the preparation of asphalt concrete mixtures shall conform to the Virginia Department of Transportation Road and Bridge Specifications, current edition.


PROCEDURE IF LOW RESPONSIVE AND RESPONSIBLE BID IS
IN EXCESS OF BUDGETED FUNDS AVAILABLE FOR PROJECT

If the low responsible and responsive bid is in excess of the budgeted funds available for the project, then the Buchanan County, Va., Board of Supervisors through its employees and/or agents reserves the right to negotiate the bid price with said low responsible and responsive bidder granted by § 2.2-4318 of the Code of Virginia, as amended. Such negotiations may include negotiation of price and matters that do not affect the quantity or quality of the material or the work to be performed so to arrive at a negotiated contract price within available funds. The time, place, and manner of negotiating shall be agreed upon by both parties.


WITHDRAWAL OF BID PROCEDURE

Any bidder claiming the right to withdraw his bid shall give notice in writing
of this claim of right to withdraw his bid within two business days after the conclusion of the bid opening procedure. Furthermore, bid withdrawal is subject to, and limited by section 2.2-4330 of the Code of Virginia of 1950, as amended, and section 16-34 of the Buchanan County Code.


Marcus R. Stiltner II, P.E. May 12th, 2017
County Engineer Date



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Event Title: INVITATION FOR BID
Friday, May 12, 2017

INVITATION FOR BID
RE: ROUTE 680 SHOULDER WIDENING PROJECT


The Buchanan County, VA., Board of Supervisors is soliciting bids for County Road Hot Mix Asphalt Supplier.

BID SUBMISSION

Sealed bids will be received until 9:00 a.m. on Friday, May 26, 2017. All bids shall be turned into the County Administrator's Office located on the 4th floor of the Buchanan County Courthouse. Bids will be opened and publicly read at or around 9:00 a.m. Friday, May 26, 2017. Bids can be mailed to the Attention of Marcus Stiltner, County Engineer, Buchanan County, Virginia, P.O. Drawer 950, Grundy, VA. 24614. All bids must be sealed and clearly marked "HOLD FOR BID OPENING ROUTE 680 SHOULDER WIDENING PROJECT" noted on the front of the envelope.

PURPOSE

The Buchanan County Board of Supervisors is soliciting bids from qualified contractors to provide and place hot mix asphalt along the shoulder of State Route 680. Hot mix asphalt shall include 180 tons BM-25.0A and 90 tons of Asphalt Type SM-19.0AL performance grade (PG) 64-22 mix designations and shall conform to the Virginia Department of Transportation Road and Bridge Specifications, current edition.
Asphalt profile shall consist of 4" of base mix placed in two (2) equal layers and 2" of surface mix, after compaction. Section width will vary from a minimum 9'W to a maximum 11'W and section length is approximately 620'L. Contract shall include the purchase, delivery, placement, and compaction of asphalt concrete.
Invoicing shall be unit cost per placement ton and this unit cost shall include all necessary equipment, labor, materials, and traffic control to obtain a finished product in accordance with VDOT Road and Bridge Specifications, current edition. Contract unit price does not include subgrade preparation. Compaction testing will not be required on this project. Any questions please contact Marcus Stiltner @ 276-870-2212.

1. Asphalt Type BM-25.0A 180 tons
2. Asphalt Type SM-19.0AL 90 tons

Bidder shall provide a unit cost per ton for Items 1 and 2.

CONTRACT DURATION

If awarded, contractor will be required to sign a contract with the Buchanan County Board of Supervisors and the contractor shall have a maximum of five (5) working days to complete said project once notice-to-proceed has been issued.

STATEMENT OF PREQUISITE QUALIFICATIONS OF BIDDERS

Asphalt concrete mixing plant used for the preparation of asphalt concrete mixtures shall conform to the Virginia Department of Transportation Road and Bridge Specifications, current edition.



PROCEDURE IF LOW RESPONSIVE AND RESPONSIBLE BID IS
IN EXCESS OF BUDGETED FUNDS AVAILABLE FOR PROJECT

If the low responsible and responsive bid is in excess of the budgeted funds available for the project, then the Buchanan County, Va., Board of Supervisors through its employees and/or agents reserves the right to negotiate the bid price with said low responsible and responsive bidder granted by § 2.2-4318 of the Code of Virginia, as amended. Such negotiations may include negotiation of price and matters that do not affect the quantity or quality of the material or the work to be performed so to arrive at a negotiated contract price within available funds. The time, place, and manner of negotiating shall be agreed upon by both parties.


WITHDRAWAL OF BID PROCEDURE

Any bidder claiming the right to withdraw his bid shall give notice in writing
of this claim of right to withdraw his bid within two business days after the conclusion of the bid opening procedure. Furthermore, bid withdrawal is subject to, and limited by section 2.2-4330 of the Code of Virginia of 1950, as amended, and section 16-34 of the Buchanan County Code.


Marcus R. Stiltner II, P.E.
County Engineer




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