BUCHANAN COUNTY BOARD OF SUPERVISORS

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August 2017 : 11 16 28

Friday, August 11, 2017
Event Title: NOTICE
Friday, August 11, 2017











NOTICE OF PUBLIC HEARING


Please take notice that the Buchanan County Board of Supervisors will hold a public hearing at 10:30 o'clock a.m. on the 18th day of September 2017, in the Board of Supervisors' Meeting Room in the basement of the Buchanan County Courthouse, in Grundy, Virginia. Please note this Public Hearing is being rescheduled from September 11, 2017 to September 18, 2017. The purpose of that hearing will be to entertain and receive public comment on the proposed resolution amending the Articles of Incorporation of the Buchanan County, Virginia Public Service Authority pursuant to Virginia Code sections, 15.2-5110, 15.2-1503 and 15.2-5104. The proposed amendment to the Articles of Incorporation of the PSA will be to authorize the PSA to collect a monthly solid waste disposal fee (residential garbage pick-up by the County Department of Sanitation) on behalf of the County.
Any interested person is invited to appear and make public comment concerning such proposed Resolution. The proposed Resolution and proposed amendment to the Articles of Incorporation of the Buchanan County, Va. Public Service Authority will be available upon request at the Buchanan County Administrator's Office on the fourth floor of the Buchanan County Courthouse in Grundy, Virginia.
PLEASE CONDUCT YOURSELF ACCORDINGLY.


_____________________________________ ________________
Robert Craig Horn, County Administrator of Date
Buchanan County, Virginia



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Event Title: NOTICE
Friday, August 11, 2017











PUBLIC NOTICE



THE SEPTEMBER 2017 MEETING OF THE BUCHANAN COUNTY BOARD OF SUPERVISORS HAS BEEN RESCHEDULED FROM MONDAY, SEPTEMBER 11th AT 10:00 O'CLOCK A.M. TO MONDAY, SEPTEMBER 18th, 2017 AT 10:00 O'CLOCK A. M. IN THE BASEMENT OF THE BUCHANAN COUNTY COURTHOUSE, GRUNDY, VIRGINIA.


________________________
ROBERT CRAIG HORN
County Administrator


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Event Title: NOTICE
Friday, August 11, 2017












RUN TWO CONSECUTIVE WEEKS (August 17th AND August 24th)

NOTICE OF PUBLIC HEARING


PLEASE TAKE NOTICE that the Buchanan County Board of Supervisors will hold a public hearing at 10:40 a.m. on the 18th day of September 2017 in the Board of Supervisors Meeting Room in the basement of the Buchanan County Courthouse in Grundy, Virginia. The purpose of that hearing will be to entertain and receive public comment on:

1) The proposed adoption of an Amended Ordinance entitled:

"AN ORDINANCE TO CREATE
A REGIONAL INDUSTRIAL FACILITIES AUTHORITY
PURSUANT TO SECTION 15.2-6400 ET SEQ. OF THE CODE OF VIRGINIA"

The proposed amended ordinance creates a Regional Industrial Facilities Authority to encourage economic development in the four-county region consisting of Buchanan County, Tazewell County, Russell County and Dickenson County. The proposed amendments to the ordinance clarify the purpose of the Cumberland Industrial Facilities Authority formed by the Counties of Buchanan, Russell and Tazewell. The proposed amendments also provide for an agreement among Buchanan, Russell and Tazewell County to provide for mutual terms for participation in projects of the Authority, including committing future tax revenues derived from the projects of the Authority to the Authority, pursuant to Va. Code section 15.2-6406 of the Code of Virginia of 1950, as amended.
Any interested person is invited to appear and take whatever action they deem necessary under the circumstances. The proposed Amended Ordinance is available upon request at the Buchanan County Administrator's Office on the fourth floor of the Buchanan County Courthouse in Grundy, Virginia.

PLEASE CONDUCT YOURSELF ACCORDINGLY.


________________________________ ________________________
Robert C. Horn, County Administrator Date


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Event Title: MEMORANDUM
Friday, August 11, 2017





MEMORANDUM

TO: Buchanan County Board of Supervisors
Virginia Mountaineer
The Voice
Bluefield Daily Telegraph
WJHL
FROM: Robert C. Horn, County Administrator
DATE: August 11, 2017
The September 11th board of supervisors meeting has been rescheduled until Monday, September 18th, 2017 at 10:00 a.m. Also, on Monday, September 18th at 8:00 a.m. interviews will be held in the board of supervisors meeting room regarding the Community Service Diversion Program Supervisor.

If you have any questions, please don't hesitate to contact me. Thank you.







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Wednesday, August 16, 2017
(11 16 28)
Event Title: INVITATION TO BID
Wednesday, August 16, 2017
INVITATION TO BID


RE: PURCHASE AND DELIVERY OF ASPHALT FOR USE AT THE INDUSTRIAL PARK LOCATED AT SLATE CREEK ROAD, GRUNDY, VIRGINIA 24614


The Buchanan County, Va., Board of Supervisors is requesting sealed bids for the purchase and delivery of asphalt for use at the Industrial Park located at Slate Creek Road.

BID SUBMISSION

Sealed bids will be received at the County Administrator's Office located at 1012 Walnut Street, 4th Floor, Grundy, Virginia, until 4:00 p.m. on Thursday, August 31, 2017. ALL BIDS SHOULD BE MARKED A SEALED BID FOR ASPHALT FOR INDUSTRIAL PARK AT SLATE CREEK ROAD, GRUNDY, VA.

SCOPE OF SERVICES

Purchase and deliver the following material to the Issues and Answers, Industrial Development Industrial Park located on Slate Creek Road Grundy, VA.

620 Ton Asphalt Type 12.5AL at a rate of 165 psy.

Contract terms and conditions along with specifications are incorporated into this Invitation to Bid by reference as Exhibits "A" and "B". Please contact Marcus Stiltner, at 276-935-4013 or 276-935-5032 if you have questions regarding this bid.

STATEMENT OF REQUISITE QUALIFICATIONS OF BIDDERS


The successful bidder shall be properly qualified to do business in the Commonwealth of Virginia.

The successful bidder shall have a Class A Heavy/Highway or Class B Heavy/Highway contractor's license from the Commonwealth of Virginia per Virginia Code Section 54.1-1106 and have experience in the construction of road maintenance. All contractors regardless of license designation are held to the same insurance requirements.

COUNTY NOT LIABLE FOR PROSPECTIVE BIDDER BID COSTS

The Buchanan County, Va. Board of Supervisors will not be responsible for the costs incurred by a prospective bidder in submitting a bid in this matter.


BID SUBMISSION QUOTES

All bid submission quotes must be received on or before 4:00 p.m. Thursday, August 31, 2017.


WITHDRAWAL OF BID PROCEDURE


Any bidder claiming the right to withdraw his bid shall give notice in writing
of this claim of right to withdraw his bid within two business days after the conclusion of the bid procedure. Furthermore, bid withdrawal is subject to, and limited by section 2.2-4330 of the Code of Virginia of 1950, as amended, and section 16-34 of the Buchanan County Code.


______________ _____________________________________________
Date Marcus Stiltner, County Engineer


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Event Title: EXHIBIT-A
Wednesday, August 16, 2017


EXHIBIT "A", PAGE I OF 3



STANDARD CONTRACT PROVISIONS OF

BUCHANAN COUNTY, VIRGINIA

I.

During the performance of this Agreement, the contractor agrees as follows:

A. i. The Contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the Contractor. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

ii. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, will state that such Contractor is an equal opportunity employer.

iii. Notices, advertisements and solicitations placed in accordance with federal law, rules or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

B. The contractor will include the provisions of the foregoing paragraphs A(i), A(ii), and A(iii) in every subcontract or purchase order of over $10,000.00, so that the provisions will be binding upon each subcontractor or vendor.

C. During the performance of this contract, the Contractor will:

i. Provide a drug-free workplace for the Contractor's employees;

ii. Post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensations, possession, or use of a controlled substance or marijuana is prohibited in the Contractor's workplace and specifying the actions that will be taken against employees for violations of such prohibition;

iii. State in all solicitations or advertisements for employees placed by or on behalf of the Contractor that the Contractor maintains a drug-free workplace; and







EXHIBIT "A", PAGE 2 OF 3


iv. Include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.
For the purposes of this section, "drug-free workplace" means a site for the performance of work done in connection with a specific contract awarded to a contractor in accordance with this chapter, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract.

D. During the performance of this contract, the Contractor shall not knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986.

E. In the event of the Contractor's noncompliance with this section of this Contract, (Section XII), this Agreement may be canceled, terminated, or suspended, in whole or in part, and the Contractor may be declared ineligible for further Agreements and such other sanctions may be imposed and remedies invoked as otherwise provided by law.

II.


No extra work, not required by the plans and specifications hereinbefore mentioned shall be performed or other material furnished unless on written order of Board of Supervisors certifying that the performance of such extra work has been approved and authorized by it and .
the modification of the contract is in compliance with the provisions of Va. Code section 2.2-4309.

III.


No extra compensation not specified in this Agreement shall be demanded or received by the Contractor for any changes or alterations in the work performed under this Agreement, or for any extra work unless the provisions of this Agreement have been complied with strictly and the modification of the contract is in compliance with the provisions of Va. Code section 2.2-4309.


IV.


Board of Supervisors may cancel this Agreement at any time based upon a decision by Board of Supervisors that such cancellation is in the best interest of Board of Supervisors. Any such decision shall be a discretionary decision of Board of Supervisors. In the event of a cancellation pursuant to this paragraph, then Board of Supervisors shall not be liable to the Contractor for his bidding cost or for an amount other than the fair market value of the work completed by the Contractor pursuant to this Contract as of the time of the cancellation.








EXHIBIT "A", PAGE 3 OF 3

V.


This Agreement shall be construed in accordance with the laws of the Commonwealth of Virginia. The parties agree that the Circuit Court for Buchanan County shall be the proper venue for litigation hereunder whether or not such alleged breach involves Federal law or jurisdiction and that disputes between the parties which are not settled by the parties shall be settled by the Circuit Court of Buchanan County. In the event that there is a legal dispute between the parties that is judicially resolved in favor of the Board of Supervisors, then the Contractor shall be responsible for the Board of Supervisor's reasonable attorney's fees and cost incurred therein.

VI.


If any provisions of this Agreement shall be deemed by a court of competent jurisdiction to be invalid, the remainder of this Agreement shall nevertheless remain in full force and effect. This Agreement shall be construed in accordance with the laws of the Commonwealth of Virginia.


VII.


The Contractor if organized as a stock or nonstock corporation, limited liability company, business trust, or limited partnership or registered as registered limited partnership shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity.

VIII.

The Contractor shall, during the term of the contract including any warranty period, indemnify, defend, and hold harmless the County, its officials, employees, agents, and representatives thereof from all suits, actions, or claims of any kind, including attorney's fees, brought on account of any personal injuries, damages, or violations of rights, sustained by any person or property in consequence of any neglect in safeguarding contract work or on account of any act or omission by the Contractor or his employees, or from any claims or amounts arising from violation of any law, bylaw, ordinance, regulation or decree. The Contractor agrees that this clause shall include claims involving infringement of patent or copyright.





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Event Title: EXHIBIT-B
Wednesday, August 16, 2017

RE: PURCHASE AND DELIVERY OF ASPHALT FOR USE AT THE INDUSTRIAL PARK LOCATED AT SLATE CREEK ROAD, GRUNDY, VIRGINIA 24614

EXHIBIT 'B'

1.0 HOT MIX ASPHALT CONCRETE

1.1 UNIT COST PER placement TON OF ASPHALT CONCRETE FOR All asphalt PROJECTS SHALL INCLUDE REMOVING AND DISPOSING OF UNSUITABLE MATERIAL, PREPARING THE AREA, FURNISHING AND APPLYING TACK COAT, APPLYING PLANT MIX ASPHALT CONCRETE AND COMPACTION. PRICE PER LAY DOWN TON OF PLANT MIX ASPHALT SHALL INCLUDE ALL NECESSARY EQUIPMENT AND LABOR INCLUDING TRAFFIC CONTROL, TO OBTAIN A FINISHED PRODUCT IN ACCORDANCE WITH VDOT ROAD AND BRIDGE SPECIFICATIONS, current edition.

1.2 hot mix asphalt concrete placement shall be placed in accordance with the techniques and methods of construction provided for in the current virginia department of transportation road and bridge specifications, and special provisions, additions, and amendments thereto.

1.3 Prior to application of tack coat and commencement of paving operations the Contractor shall clean the existing pavement surface of all accumulated dust, mud, or other debris that may affect the bond of the new overlay, as determined by the Engineer. The Contractor shall ensure the surface remains clean until commencement and during paving operations. The cost for cleaning and surface preparation shall be included in the bid price for asphalt concrete.

1.4 ASPHALT MATERIAL SHALL BE PLACED AT THE SPECIFIED APPLICATION RATE AND WILL BE PAID FOR AT THE CONTRACT UNIT PRICE PER PLACEMENT TON. THE ENGINEER WILL DETERMINE THE DISPOSITION OF MATERIAL THAT NOT SUCCESSFULLY PLACED DUE TO NEGLIGENCE IN PLANNING, PRODUCTION, OR PLACEMENT BY THE CONTRACTOR.

1.5 Rolling shall begin at the sides and proceed longitudinally parallel with the center of the pavement, each trip overlapping at least 6 inches, gradually progressing to the crown of the pavement. When abutting a previously placed lane, rolling shall begin at the outside unconfined side and proceed toward the previously placed lane. On superelevated curves, rolling shall begin at the low side and proceed to the high side by overlapping of longitudinal trips parallel with the centerline.

1.6 Where irregularities in the existing surface will result in a course more than THREE (3") inches in thickness after compaction, the surface shall be brought to a uniform profile by patching with asphalt concrete and thoroughly tamping or rolling until it conforms with the surrounding surface. The mixture used shall be the same as that specified for the course to be placed.
When the Contractor elects to conduct operations to eliminate depressions, elevate curves, and place the surface course simultaneously, he shall furnish such additional spreading and compacting equipment as required to maintain the proper interval between the operations.

1.7 When the surface of the existing pavement or base is irregular, it shall be brought to a uniform grade and cross section as directed by the Engineer. The surface on which the asphalt concrete is to be applied shall be prepared in accordance with the requirements of the applicable specifications and shall be graded and compacted to the required profile and cross section.

1.8 When specified, prior to placement of asphalt concrete, longitudinal and transverse joints and cracks shall be sealed by the application of an approved joint sealing compound.

1.9 Contact surfaces of curbing, gutters, manholes, and other structures projecting into or abutting the pavement and cold joints of asphalt shall be painted with a thick, uniform coating of asphalt prior to placement of asphalt mixture.

1.10 all asphalt patching shall be the entire width of the road for length and section as identified by the inspector and county road engineer.

1.11 A tack or prime coat of asphalt will be required as specified below and shall conform to the applicable requirements of Section 310 and Section 311 of the Specifications. Asphalt classed as cutbacks or emulsions shall be applied ahead of the paving operations, and the time interval between applying and placing the paving mixture shall be sufficient to ensure a tacky residue providing maximum adhesion of the paving mixture to the base. The mixture shall not be placed on tack or prime coats that have been damaged by traffic or contaminated by foreign material. Traffic shall be excluded from such sections.

1.12 Application of tack at joints, adjacent to curbs, gutters, or other appurtenances, shall be applied with a hand wand or with spray bar at the rate of 0.2 gallon per square yard. At joints, the tack applied by the hand wand or a spray bar shall be 2 feet in width with 4 to 6 inches protruding beyond the joint for the first pass. Tack for the adjacent pass shall completely cover the vertical face of the mat edge, so that slight puddling of asphalt occurs at the joint, and extend a minimum of 1 foot into the lane to be paved.

1.13 Milled faces that are to remain in place shall be tacked in the same way for the adjacent pass. Use of tack at the vertical faces of longitudinal joints will not be required when paving in echelon.On rich sections or those that have been repaired by the extensive use of asphalt patching mixtures, the tack coat shall be eliminated when directed by the Engineer.

1.14 Tack shall not be required atop asphalt stabilized open-graded material drainage layers.

1.15 Tack shall be applied between the existing asphalt surface and each asphalt course placed thereafter.

1.16 TACK SHALL BE INCLUDED IN UNIT COST PER LAY DOWN TON OF ALL HOT MIX ASPHALT MIX DESIGNATIONS.



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Monday, August 28, 2017
(11 16 28)
Event Title: NOTICE OF PUBLIC HEARING
Monday, August 28, 2017


NOTICE OF PUBLIC HEARING


Please take notice that the Buchanan County Board of Supervisors will hold a public hearing at 10:30 o'clock a.m. on the 18th day of September 2017, in the Board of Supervisors' Meeting Room in the basement of the Buchanan County Courthouse, in Grundy, Virginia. Please note this Public Hearing is being rescheduled from September 11, 2017 to September 18, 2017. The purpose of that hearing will be to entertain and receive public comment on the proposed resolution amending the Articles of Incorporation of the Buchanan County, Virginia Public Service Authority pursuant to Virginia Code sections, 15.2-5110, 15.2-1503 and 15.2-5104. The proposed amendment to the Articles of Incorporation of the PSA will be to authorize the PSA to collect a monthly solid waste disposal fee (residential garbage pick-up by the County Department of Sanitation) on behalf of the County.
Any interested person is invited to appear and make public comment concerning such proposed Resolution. The proposed Resolution and proposed amendment to the Articles of Incorporation of the Buchanan County, Va. Public Service Authority will be available upon request at the Buchanan County Administrator's Office on the fourth floor of the Buchanan County Courthouse in Grundy, Virginia.
PLEASE CONDUCT YOURSELF ACCORDINGLY.


_____________________________________ ________________
Robert Craig Horn, County Administrator of Date
Buchanan County, Virginia




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Event Title: PUBLIC NOTICE
Monday, August 28, 2017

PUBLIC NOTICE



THE SEPTEMBER 2017 MEETING OF THE BUCHANAN COUNTY BOARD OF SUPERVISORS HAS BEEN RESCHEDULED FROM MONDAY, SEPTEMBER 11th AT 10:00 O'CLOCK A.M. TO MONDAY, SEPTEMBER 18th, 2017 AT 10:00 O'CLOCK A. M. IN THE BASEMENT OF THE BUCHANAN COUNTY COURTHOUSE, GRUNDY, VIRGINIA.


________________________
ROBERT CRAIG HORN
County Administrator


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Event Title: NOTICE OF PUBLIC HEARING
Monday, August 28, 2017









NOTICE OF PUBLIC HEARING



Please take notice that pursuant to Virginia Code section 15.2-2204, the Buchanan County Board of Supervisors will hold a joint public hearing with the Planning Commission at 10:10 o'clock a.m. on Monday the 18th day of September 2017, in the Board of Supervisors' Meeting Room in the basement of the Buchanan County Courthouse, in Grundy, Virginia. The purpose of that hearing will be to entertain and receive public comment on the proposed Updated Comprehensive Plan of Buchanan County, Virginia. Both the Planning Commission and the Board of Supervisors will be considering approval of the proposed Updated Comprehensive Plan on September 18, 2017 following the joint Public Hearing, pursuant to Virginia Code sections, 15.2-2225, and 15.2-2226. The proposed Updated Comprehensive Plan has been posted to the County's website.
Any interested person is invited to appear and make public comment concerning such proposed Updated Comprehensive Plan. The proposed Updated Comprehensive Plan will be available to review upon request at the Buchanan County Administrator's Office on the fourth floor of the Buchanan County Courthouse in Grundy, Virginia.
PLEASE CONDUCT YOURSELF ACCORDINGLY.


_____________________________________ ________________
Robert Craig Horn, County Administrator of Date
Buchanan County, Virginia



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