BUCHANAN COUNTY BOARD OF SUPERVISORS

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Tuesday, October 10, 2017
Event Title: Invitation to Bid
Tuesday, October 10, 2017

Invitation to Bid

RE: Replacement and redesign of complete air duct system located at the Buchanan County Health Dept. located at 1051 Rosebud RD. Grundy, VA.

The Buchanan County Board of Supervisors is requesting an Invitation to Bid for the replacement and redesign of complete air duct system located at the Buchanan County Health Dept. located at 1051 Rosebud RD. Grundy, VA. .



PROPOSAL SUBMISSION

Invitation to Bid can be delivered to the County Administrator's Office located on the Fourth Floor of the Courthouse, 1012 Walnut Street, Grundy, Virginia, faxed 276-935-4479, e-mailed to Loretta.Peck@buchanancounty-va.gov < or mailed to the Attention of Loretta Peck, Purchasing Department, P.O. Box 950, Grundy, Va. 24614, until 9:00 A.M. on Thursday October 19, 2107.

SCOPE OF SERVICES

Replacement and redesign of complete air duct system located at the Buchanan County Health Dept. located at 1051 Rosebud RD. Grundy, VA.

Work shall consist of:

1- Removal and disposal of the existing air duct system.

2- Redesign and installation of new duct system.

3- Duct Board (fiber board) may not be used.

4- No lined Duct, Duct must be externally insulated.

5- Existing registers/grilles may be used, but must be cleaned if used.

6- All work must meet all state and local codes (VMC 2012).

7- Contractor will be responsible for any and all permits.

8- Redesign must meet the required static pressure and CFM of existing equipment.

9- Contractor will provide static pressure test results upon completion.

10- Price shall include any and all materials, labor to complete the project.

The successful bidder shall be properly qualified to do business in the Commonwealth of Virginia and hold at least a Class B Contractor license with the Commonwealth of Virginia. Should you have questions regarding the Scope of Services please contact Kenneth Ratliff @ 276-935-6587 or Kenneth.Ratliff@buchanancounty-va.gov <

Contract terms and specifications are incorporated by reference into this IFB. Please contact Loretta Peck @ 276-935-6505 for copy of the contract term and specifications.


STATEMENT OF REQUISITE QUALIFICATIONS OF BIDDERS


The successful bidder shall be properly qualified to do business in the Commonwealth of Virginia.

COUNTY NOT LIABLE FOR PROSPECTIVE BIDDER BID COSTS


The Buchanan County, Va. Board of Supervisors will not be responsible for the costs incurred by a prospective bidder in submitting a bid in this matter.

BID SUBMISSION QUOTES

All bid submission quotes must be received on or before 9:00 a.m. Thursday October 19, 2017.


WITHDRAWAL OF BID PROCEDURE


Any bidder claiming the right to withdraw his bid shall give notice in writing
of this claim of right to withdraw his bid within two business days after the conclusion of the bid procedure. Furthermore, bid withdrawal is subject to, and limited by section 2.2-4330 of the Code of Virginia of 1950, as amended, and section 16-34 of the Buchanan County Code.


______________ ______________________________________
Date Robert Craig Horn, County Administrator


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Event Title: CONTRACT
Tuesday, October 10, 2017

CONTRACT


THIS AGREEMENT, made and entered into this the_______ day of____________, 2017, by and between Buchanan County, a Political Subdivision of the Commonwealth of Virginia, party of the first part; hereinafter sometimes referred to as "County," and _____________________, party of the second part, hereinafter referred to as "Contractor".

WITNESSETH:



THAT
for and in consideration of the mutual covenants and agreements herein contained, the parties hereto do hereby agree as follows:

I.


The Contractor agrees to remove the old duct work provide and install new duct work for the heating and cooling ventilation system for the County Building at Rosebud Road in Grundy, Va. that is currently being used by the Virginia Department of Health for a local office. The Contractor shall furnish all the materials and labor necessary for the complete installation of the new duct work for the heating and cooling ventilation system as specified in this contract and in the Invitation to Bid, including the scope of work and specifications and drawings therein all of which are attached to this agreement and are made a part hereof by reference hereto as Exhibit "A".


II.


The Contractor agrees to perform and complete or cause to be performed or completed all such ventilation duct work installation in accordance with the techniques and methods of construction provided for by applicable law, the standards of the construction industry, and the specifications and drawings provided by County. The Contractor further agrees that all materials will meet all those requirements and specifications for materials as provided for by applicable law, including the ADA and the specifications and drawings provided by Buchanan County, Va. a copy of said specifications and drawings are attached hereto as Exhibit "A".


III.


The Contractor shall, at his own cost and expense, obtain and pay for all licenses, permits, certificates and surveys required for the completion of the work under this Agreement.


IV.


The Contractor shall, at his own cost and expense, procure and maintain insurance required under the Virginia Workers, Compensations Act as well as general liability insurance covering damages to persons and property in the minimum amount of $1,000,000.00 and shall furnish a Certificate of insurance to the County. Buchanan County, its officers, agents, and employees shall be listed as additional insured on such policy of liability insurance. The Contractor shall furnish certificates of insurance to Buchanan County verifying such coverage.

The Contractor agrees to provide all materials and perform all the work required of him under this Agreement in a good and workmanlike manner under the supervision, inspection and direction of Kenneth Ratliff, Maintenance Superintendent, Buchanan County, Va. The Vendor guarantees the work performed by any sub-contractors under this Agreement and further agrees to notify the designated County inspector at least 24 hours before commencing work hereunder. The Contractor understands that the is of the essence in the completion of this job. Specifically that the job must be completed within 30 business days of the Contractor receiving a Notice to Proceed from the County.

V.


County shall pay the Contractor for the performance of the work and the furnishing of the material under this Agreement, as follows:


Contract bid price is:_____________________________________________________



VI.


A. Contractor shall submit an Application for one Lump Sum Payment in the amount of the Contract Price less retainage as set forth below, on or before the 15th day of the month following completion of the performance of the work; and payment shall be made to the Contractor subject to a determination that all the work and materials provided pursuant to this agreement have been performed and provided as determined by the County Inspector according to accepted practices in the industry. Such payment shall be ninety-five percent (95%) of the amount due with five percent (5%) being retained until the time of final payment. Such Application shall include documents showing that labor and material costs for the work completed have been paid, subject to the following:

B. Subject to the County Inspector's determination of work performed by Contractor according to accepted practices in the industry, payments by County for Contractor's Application for Payment on account of the Contract Price will be submitted to the Contractor within thirty (30) days of Contractor's Application for Payment.

C. Anything in this Agreement to the contrary notwithstanding, the final
payment above set forth shall not become due and payable to the Contractor until the said Contractor has completed the project and has delivered to County satisfactory releases, satisfactions or waivers of all claims, liens, and claims for liens and assignments of any sums due hereunder of Contractor's laborers, workmen and material men or any other persons, firms, associations or corporations who may have performed any labor or furnished any materials under, or in connection with the performance of this Agreement. The retention payment herein shall not be released until ninety (90) days after work completion subject to any claims and liens, unless the Contractor has provided executed lien release letters from all contractors and suppliers that have provided labor and materials to help complete the contract project. Upon receipt of all applicable lien releases on a format provided by Buchanan County the retention payment may be released prior to the ninety (90) day waiting period.

D. County may refuse to make payments based upon the County Inspector's
statements that the work is defective, has been damaged, and requires correction or replacement.

E. County may refuse to make payments because labor or materials have not been paid for.

F. The County Inspector shall not be liable to the Contractor due to recommendations which he makes pursuant to Article VII herein.

VII.


Contractor warrants and guarantees that title to all work, materials, and equipment covered by any Application for Payment, whether incorporated in the project or not, will pass to County no later than the time of payment free and clear of all liens.

VIII.


The Contractor shall indemnify and save harmless Buchanan County, and its officers, agents and employees against all losses, or damages on account of injury to persons or property occurring in the performance of this Agreement together with any and all attorney fees incurred by them on account of any thereof.


IX.


In the event that the Contractor fails to complete the work required of him under this Agreement or abandons the said work or in any other way is in default of performance hereunder, County and its agent shall have the right to enter upon the premises upon which the work is being done and take possession thereof and of any material thereon, whether supplied by the Contractor or otherwise, and use such material and complete the said Agreement through workmen or contractors or subcontractors employed by the Vendor or County and in every way perform the Agreement as is required to be done by the Contractor. In the event that the cost, of such work and the furnishing of such material as may be required to be furnished exceeds the amount then remaining due the Contractor under the said Agreement, the Contractor shall pay to county the amount of such deficiency. If it becomes necessary for the County to pursue recovery of this deficiency, or other damages for any other breach of this agreement, the Contractor shall also be liable for the County's reasonable attorney fees and court costs. But if such amount remaining in the hands of County under this Agreement at the time of the default of the Contractor exceeds the amount required to complete the said Agreement, then upon completion County shall pay such surplus to the Contractor.

X.


In the performance of the work under this Agreement, the Contractor shall conform to all applicable laws, ordinances, rules and regulations now in force or hereafter adopted and shall obtain all permits, license and consents required by such laws, ordinances, rules and regulations.

XI.


During the performance of this Agreement, the Contractor agrees as follows:


A. i. The Contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the vendor. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.


ii. The Contractor, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, will state that such vendor is an equal opportunity employer.


iii. Notices, advertisements and solicitations placed in accordance with federal law, rules or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.


B. The Contractor will include the provisions of the foregoing paragraphs A(i), A(ii), and A(iii) in every subcontract or purchase order of over $10,000.00, so that the provisions will be binding upon each subcontractor or Contractor.


C. During the performance of this contract, the vendor will:

i. Provide a drug-free workplace for the vendor's employees;


ii. Post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensations, possession, or use of a controlled substance or marijuana is prohibited in the Contractor's workplace and specifying the actions that will be taken against employees for violations of such prohibition;

iii. State in all solicitations or advertisements for employees placed by or on behalf of the Contractor that the vendor maintains a drug-free workplace; and

iv. Include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or Contractor.

For the purposes of this section, "drug-free workplace" means a site for the
performance of work done in connection with a specific contract awarded to a contractor in accordance with this chapter, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract.

D. The Contractor does not and shall not during the performance of this contract knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986.

E. In the event of the Contractor's noncompliance with this section of this Contract, (Section XII), this Agreement may be canceled, terminated, or suspended, in whole or in part, and the Contractor may be declared ineligible for further Agreements and such other sanctions may be imposed and remedies invoked as other wise provided by law.

XII.


The Contractor shall, at all times, keep the construction area, safe and passable to normal traffic, considering short delays which may be necessary in the performance of the work covered by the Agreement.


XIII.


No extra work, not required by the plans and specifications hereinbefore mentioned shall be performed or other material furnished unless on written order of County certifying that the performance of such extra work has been approved and authorized by it.


XIV.


No extra compensation not specified in this Agreement shall be demanded or received by the vendor for any changes or alterations in the work performed under this Agreement, or for any extra work unless the provisions of this Agreement have been complied with strictly.


XV.

The Contractor shall commence work under the terms of this Agreement 5 days following the date of execution of this Agreement and receiving a Notice to Proceed from the County and shall complete all such work on or before ______________. Failure to complete the work by _______________shall result in a penalty of $__________per day following the deadline until such work is completed, unless an extension of time is granted by the County. The parties agree and understand that time is of the essence in completion of this contract. However, County may grant the Contractor an extension of time to complete this Contract for good cause shown; however, the County reserves the right to exercise its sole discretion when determining whether an extension is granted or denied. If an extension of time is not granted, the County reserves the right to exercise any and all agreement options written herein.




XVI.


No modification of any of the terms of this Agreement, nor any extension of the length of time allowed for the completion of the work governed by this Agreement, shall be valid without the advance written approval of the Buchanan County or compliance with the provisions of Va. Code section 2.2-4309.

XVII.

The Contractor shall not assign his rights or obligations under this Agreement. The Contractor represents that he does not intend to use any subcontractors to complete this contract.

XVIII.


County may cancel this Agreement at any time based upon a decision by County that such cancellation is in the best interest of County. Any such decision shall be a discretionary decision of County. In the event of a cancellation pursuant to this paragraph, then County shall not be liable to the Contractor for his bidding cost or for an amount other than the fair market value of the work completed by the Contractor pursuant to this Contract as of the time of the cancellation.


XIX.


This Agreement shall be construed in accordance with the laws of the Commonwealth of Virginia. The parties agree that the Circuit Court for Buchanan County shall be the proper venue for litigation hereunder whether or not such alleged breach involves Federal law or jurisdiction and that disputes between the parties which are not settled by the parties shall be settled by the Circuit Court of Buchanan County.

XX.


If any provisions of this Agreement shall be deemed by a court of competent jurisdiction to be invalid, the remainder of this Agreement shall nevertheless remain in full force and effect. This Agreement shall be construed in accordance with the laws of the Commonwealth of Virginia.

XXI.

The Contractor is organized as a stock or non-stock corporation, limited liability company, business trust, or limited partnership or registered as registered limited partnership shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity.







EXECUTED IN DUPLICATE ORIGINALS.

WITNESS
the following signatures and seals:


BUCHANAN COUNTY



By: _______________________________________
Chairman of the
Buchanan County Board of Supervisors
ATTEST:

_______________________________
Robert Craig Horn, County Administrator
For Buchanan County, Virginia

VENDOR:

BY: ____________________________


APPROVED AS TO FORM:


____________________________________
Lawrence L. Moise III, County Attorney
For Buchanan County, Virginia


COMMONWEALTH OF VIRGINIA,
AT LARGE
, to-with:

Subscribed, and acknowledged before me Buchanan County, by __________________________, Chairman of the Buchanan County Board of Supervisors, and Robert Craig Horn, County Administrator for Buchanan County this the_________ day of _______________, 2017, in Buchanan County, Virginia.


________________________________
NOTARY PUBLIC
My registration # is _______________.
My commission expires on __________________.

COMMONWEALTH OF VIRGINIA,
AT LARGE
, to-wit:

Subscribed, and acknowledged before me, by_____________________ this the _____day of _________________, 2017, in Buchanan County, Virginia.


________________________________
NOTARY PUBLIC
My registration # is __________________.
My commission expires on ___________________.


COMMONWEALTH OF VIRGINIA,
AT LARGE
, to-wit:

Subscribed, and acknowledged before me, by Lawrence L. Moise III, County Attorney for Buchanan County this the _______ day of _____________, 2017, in Buchanan County, Virginia.

________________________________
NOTARY PUBLIC
My registration # is _________________.
My commission expires on ______________.







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Wednesday, October 11, 2017
(10 11 19 20 24 25)
Event Title: INVITATION TO BID
Wednesday, October 11, 2017
INVITATION TO BID


RE: REPAIR HVAC ROOF TOP UNITS

The Buchanan County, Va., Board of Supervisors is requesting bids to repair HVAC roof top units located at 4447 Slate Creek Road, Grundy, VA

BID SUBMISSION

Bids will be received at the County Administrator's Office located at 1012 Walnut Street, 4th Floor, Grundy, Virginia until 10:00 AM on Friday October 20th, 2017. Bids can be mailed to the Attention of Loretta Peck, Purchasing Department, Buchanan County, Virginia, P.O. Drawer 950, Grundy, Va. 24614 faxed 276-935-4479, e-mailed to Loretta.Peck@buchanancounty-va.gov < or delivered to Buchanan County Administrator's Office 1012 Walnut Street, 4th Floor, Grundy, VA 24614. ALL BIDS SHOULD BE MARKED AS A BID FOR REPAIR HVAC ROOF TOP UNITS.

SCOPE OF SERVICES


- RTU # 1 Find and Repair all leaks install /replace liquid line drier

- Split System 15 ton York-Find and Repair all leaks install /replace liquid line drier

- RTU # 2 Find and Repair all leaks install /replace liquid line drier

- Split System 15 Ton York replace defective compressor install driers if necessary, provide customer with acid test results.

- Find and repair leaks on two split system York units

Bid price shall include any and all materials and labor. The successful bidder shall be properly qualified to do business in the Commonwealth of Virginia and must hold a Class B or greater, contractor's license from the Commonwealth of Virginia.





EVALUATION AND AWARD CRITERIA


A. Code of Virginia section 2.2-4300 best value concepts will be used when evaluating the Invitation for Bid results, such best value concept factors that will be considered are as follows:

- overall combination of price and quality of work;
- warranty provisions if any;


The bid that provides the best overall combination of the above factors will be the successful bid.


B. Award of Contract
The selection process shall be in accordance with County Code sections 16-35


Specifications and contractual terms may be obtained at the Buchanan County Courthouse 1012 Walnut Street 4th Floor, Grundy, VA, 8:30 a.m. - 5:00 p.m., Monday -Friday or you may contact Loretta Peck @ 276-935-6505. The specification and contractual terms are incorporated into this Invitation for Bid by reference.

Once the contract is signed the contractor must have the job completed within 10 days.

STATEMENT OF REQUISITE QUALIFICATIONS OF BIDDERS


The successful bidder shall be properly qualified to do business in the Commonwealth of Virginia.

COUNTY NOT LIABLE FOR PROSPECTIVE BIDDER BID COSTS


The Buchanan County, Va. Board of Supervisors will not be responsible for the costs incurred by a prospective bidder in submitting a bid in this matter.





BID SUBMISSION QUOTES

All bid submission quotes must be received on or before 10:00 a.m. Friday October 20th, 2017.


WITHDRAWAL OF BID PROCEDURE


Any bidder claiming the right to withdraw his bid shall give notice in writing
of this claim of right to withdraw his bid within two business days after the conclusion of the bid procedure. Furthermore, bid withdrawal is subject to, and limited by section 2.2-4330 of the Code of Virginia of 1950, as amended, and section 16-34 of the Buchanan County Code.



______________ ________________________________
Date Robert Craig Horn, County Administrator



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Event Title: CONTRACT
Wednesday, October 11, 2017

CONTRACT

THIS AGREEMENT, made and entered into this the day of
, 2017 by and between BUCHANAN COUNTY, a political subdivision of the Commonwealth of Virginia, party of the first part, and_____________________________________, party of the second part, hereinafter referred to as "Contractor".

WITNESSETH:

THAT for and in consideration of the mutual covenants and agreements herein contained, the parties hereto do hereby agree as follows:

I

The Contractor agrees to repair HVAC roof top units at the Industrial Park located on Slate Creek Road, 4447 Slate Creek Road in Grundy, Virginia, pursuant to the scope of services contained within "THE INVITATION TO BID" and made a part of this contract by reference thereto, as Exhibit "A" in Buchanan County, a copy of which is attached hereto and made a part hereof by reference. The Contractor is to supply all parts, materials and labor for the completion of the work pursuant to this contract.

II

The Contractor agrees to perform and complete or cause to be performed or completed all such construction in accordance with the techniques and methods of construction provided for by applicable law, the standards of the construction industry, and the specifications referenced above. The Contractor further agrees that all equipment and materials used in the installation shall meet all those requirements and specifications in compliance with the laws of the United States and the Commonwealth of Virginia.

III

The Contractor shall, at his own cost and expense, obtain and pay for all licenses, permits, certificates and surveys required for the completion of the work under this Agreement.

IV

The Contractor shall, at his own cost and expense, procure and maintain insurance required under the Virginia Workers' Compensation Act as well as liability insurance covering damages to person and property in the minimum amount of $1,000,000.00 and shall furnish a Certificate(s) of Insurance to the County verifying coverage and that the Buchanan County, Va. Board of Supervisors are listed as an additional insured on all insurance policies.
The Contractor agrees to perform all the work required of him under this Agreement in a good and workmanlike manner under the supervision and direction of Buchanan County or its designated agents or employees. The Contractor will not subcontract any of the work described herein without the prior approval of the Buchanan County Board of Supervisors. The Contractor will guarantee any work which would be performed by the sub-contractors. The Contractor further agrees to notify the County Administrator at least 24 hours before commencing work hereunder. If the contract amount exceeds $100,000.00 the Contractor shall post both a performance bond and payment bond each in the amount of the contract award.

V

The Contractor in the performance of this contract does not and shall not knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986.

VI

The Board shall pay the Contractor for the performance of the work and the furnishing of the material under this Agreement the sum of $62,892.80 upon the satisfactory completion of the aforesaid project. No partial performance payments will be made.

VII

A. Anything in this Agreement to the contrary notwithstanding, the final payment above set forth shall not become due and payable to the Contractor until thirty (30) days after the satisfactory completion of such project and until after the said Contractor has delivered to the Board satisfactory evidence that all claims, liens, and claims for liens and assignments of any sums due hereunder of Contractor's laborers, workmen and material men or any other persons, firms, associations, or corporations who may have performed any labor or furnished any materials under, or in connection with the performance of this Agreement have been paid in full.
B. The County shall notify the Contractor in writing of any defect or impropriety,
which could prevent payment by the payment date within twenty (20) days of the completion of the project and the receipt of the materials described in Paragraph 7 A herein.
C. In the event of a dispute between the Contractor and a subcontractor and regardless of any other language herein, the Contractor may still be paid in full if he provides the County with written notice of the reason for nonpayment. Upon being paid in full the Contractor shall take one of the two following actions within seven (7) days after having received payment from the County:
1. Pay the subcontractor for the proportionate share of the total payment received from the agency attributable to the work performed by the subcontractor under the contract; or
2. Notify the County and subcontractor, in writing, of his intention to withhold all or a part of the subcontractor's payment with the reason for nonpayment.
D. An individual contractor shall provide his social security number to the County and proprietorships, partnerships, and corporations shall provide their federal employer identification numbers to the County.
E. The contractor shall be obligated to pay interest to any subcontractor on all amounts owed by the contractor that remain unpaid after seven (7) days following receipt by the contractor of payment from the County for work performed by the subcontractor under this contract, except for amounts withheld as allowed in subdivision C2 of this section.
F. Interest shall accrue at the legal rate.
G. The contractor shall include in each of its subcontracts a provision requiring each subcontractor to include or otherwise be subject to the same payment and interest requirements with respect to each lower-tier subcontractor.
H. The contractor's obligation to pay an interest charge to a subcontractor pursuant to the payment clause in this section may not be construed to be an obligation of the County. A contract modification may not be made for the purpose of providing reimbursement for such interest charge. A cost reimbursement claim may not include any amount for reimbursement for such interest charge.

VIII

The Contractor shall indemnify and save harmless Buchanan County and its Board of Supervisors, officers and employees against all losses, or damages on account of injury to persons or property occurring in the performance of this Agreement together with any and all attorneys' fees incurred by Buchanan County on account of any thereof.

IX

In the event that the Contractor fails to complete the work required of him under this Agreement or abandons the said work or in any other way is in default of performance hereunder, the Board and its employees and/or agents shall have the right to enter upon the premises upon, which the work is being done and take possession thereof and of any material thereon, whether supplied by the Contractor or otherwise, and use such material and complete the said Agreement through workmen or contractors or subcontractors employed by the Contractor and in every way perform the Agreement as is required to be done by the Contractor. In the event that the cost of such work and the furnishing of such material as may be required to be furnished exceeds the amount then remaining due the Contractor under the said Agreement, the Contractor shall pay to the Board the amount of such deficiency. But if such amount remaining in the hands of the Board under this Agreement at the time of the default of the Contractor exceeds the amount required to complete the said Agreement, then upon such completion the Buchanan County Board of supervisors shall pay such surplus to the Contractor.

X

In the performance of the work under this Agreement, the Contractor shall conform to all applicable laws, ordinances, rules and regulations now in force or hereafter adopted and shall obtain all permits, licenses and consents required by such laws, ordinances, rules and regulations.

XI

During the performance of this Agreement, the Contractor agrees as follows:
A. 1. The Contractor will not discriminate against any employee or applicant
for employment because of race, religion, color, sex or national origin, except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the Contractor. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.
2. The Contractor, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, will state that such Contractor is an equal opportunity employer.
3. Notices, advertisements and solicitations placed in accordance with federal law, rules or regulations shall be deemed sufficient for the purpose of meeting the requirements of this section.
B. The Contractor will include the provisions of the foregoing paragraphs a, b, and c in every subcontract or purchase order of over $10,000.00, so that the provisions will be binding upon each subcontractor or vendor.
C. During the performance of this contract, the Contractor will:
1. Provide a drug-free workplace for the Contractor's employees;
2. Post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the Contractor's workplace and specifying the actions that will be taken against employees for violations of such prohibition;
3. State in all solicitations or advertisements for employees placed by or on behalf of the Contractor that the Contractor maintains a drug-free workplace; and4. Include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000.00 so that the provisions will be binding upon each subcontractor or vendor.
For the purposes of this section, "drug-free workplace" means a site for the performance of work done in connection with a specific contract awarded to a contractor in accordance with this chapter, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract.
D. In the event of the Contractor's noncompliance with this section of this Contract, (Section XI), this agreement may be cancelled, terminated or suspended, in whole or part, and the Contractor may be declared ineligible for further Agreements and such other sanctions may be imposed and remedies invoked as otherwise provided by law.

XII

The Contractor shall, at all times, keep all roads, in the construction area, open and passable to normal traffic, considering short delays, which may be necessary in the performance of the work covered by the Agreement.

XIII

No extra work, not required by the plans and specifications hereinbefore mentioned, shall be performed or other material furnished unless on written order of the Board certifying that the performance of such extra work has been approved and authorized by it; and/or such modification of this contract are in accordance with the provisions of Virginia Code section 2.2-4309.

XIV

No extra compensation not specified in this Agreement shall be demanded or received by the Contractor for any changes or alterations in the work performed under this Agreement, or for any extra work unless the foregoing provisions of this Agreement have been complied with strictly and modification of said contract is compliant with Va. Code section 2.2-4309.

XV

The Contractor shall commence work under the terms of this Agreement on or before___________ following the date of execution of this Agreement and shall complete all such work on or before thirty (30) calendar days (weather permitting) after the execution of this Agreement. However, in the event the contractor is unable to complete said project within thirty (30) calendar days, contractor is hereby required to request in writing an extension for an additional period not to exceed twenty (20) days, from the Board. It shall be in the sole discretion of the Board to either grant or not to grant an extension of the time to complete the construction of the project. No extension shall be granted for contractor's failing to properly plan or anticipate the actual time required to complete the project nor for contractor's overextension of labor and materials or failure of subcontractor or supplier to timely perform. A penalty for failing to meet project deadlines or extensions thereof shall accrue as follows: 5% of contract amount upon the first day of default and an additional 1% of the contract balance for each weekday (holidays excluded) thereafter until the project is completed and approved by the Board.

XVI

No modification of any of the terms of this contract, nor any extension of the length of time allowed for the completion of the work governed by this contract, shall be valid without the advance written approval of the Buchanan County Board of Supervisors and in compliance with Va. Code section 2.2-4309.
The Contractor shall not assign his rights or obligations under this Agreement, nor have more than fifty percent (50%) of the work required by this Agreement performed by sub-contractors.

XVII

Claims by the Contractors shall be made in accordance with Section 11-69 of the 1950 Code of Virginia, as amended, and shall include a sworn written statement of facts substantiating such claims, together with copies of all documents and photographs which tend to substantiate such claims. The Contractor shall be allowed to appear before the Board of Supervisors within thirty (30) days after having filed such claim to present its argument in support of such claim. The Board of Supervisors shall rule on such claim in writing within sixty (60) days of the time set for such hearing.

XVIII

The parties agree that in the event the Contractor defaults in its performance of this Agreement or in the event that any money is paid by the Contractor's surety for the completion of this Contract, that the Contractor shall be disqualified from bidding on any future county construction projects for a period of two (2) years.

XIX

The County may cancel this Agreement at any time based upon a decision by the Buchanan County Board of Supervisors that such cancellation is in the best interest of the County. Any such decision shall be a discretionary decision of the Board. In the event of a cancellation pursuant to this paragraph, then the County shall not be liable to the Contractor for his bidding cost or for any amount other than the fair market value of the construction work completed by the Contractor pursuant to this Contract as of the time of the cancellation.

XX

This Agreement shall be construed in accordance with the laws of the Commonwealth of Virginia. The parties agree that the Circuit Court for Buchanan County shall be the proper venue for any litigation hereunder whether or not such alleged breach involves Federal law or jurisdiction.

XXI

If any provisions of this Agreement shall be deemed by a court of competent jurisdiction to be invalid, the remainder of this Agreement shall nevertheless remain in full force and effect.

XXII.

The Contractor if organized as a stock or nonstock corporation, limited liability company, business trust, or limited partnership or registered as registered limited partnership shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity.

EXECUTED IN DUPLICATE ORIGINALS.
WITNESS
the following signatures and seals:

BUCHANAN COUNTY BOARD OF SUPERVISORS


By: _____________________________________
J. Carroll Branham, Chairman

ATTEST:


___________________________________________
Robert Craig Horn, County Administrator

CONTRACTOR


By: _________________________________________
_______________________, President




COMMONWEALTH OF VIRGINIA,
AT LARGE, to-wit:

Subscribed, and acknowledged before me, by J. Carroll Branham, Chairman of the Buchanan County Board of Supervisors and Robert Craig Horn, County Administrator, this _____ day of___________________, 2017 in Buchanan County, Virginia.

My commission expires: ___________________________.
My registration number: __________________________.

________________________________________________
NOTARY PUBLIC
COMMONWEALTH OF VIRGINIA
AT LARGE, to-wit:

Subscribed and acknowledged before me, by _________________________, ________________ of ________________________ this the __________ day of ____________________, 2017 in___________________________, Virginia.

My commission expires: ___________________________.
My registration number: __________________________.


________________________________________________
NOTARY PUBLIC


APPROVAL


The form of the foregoing Agreement by and between the Buchanan County Board of Supervisors and ________________________________is here by approved.

Witness the following signature and seal:


______________________________________________
ATTORNEY FOR THE COUNTY OF BUCHANAN


DATE: _________________________________


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Event Title: PUBLIC NOTICE
Wednesday, October 11, 2017

PUBLIC NOTICE


The Buchanan County Board of Supervisors requests all contractors and/or individuals interested in providing snow removal on county roads to attend a meeting on Tuesday, October 24th, 2017 at 9:30 a.m. This meeting will be held in the Buchanan County Board of Supervisors meeting room in the basement of the courthouse. Proof of motor vehicle insurance in the minimum amount of $300,000.00 of liability coverage must be presented at the meeting. Any vendor selected to do snow removal work that does not have workers compensation coverage may be required to sign an assumption of risk form acknowledging that they are an independent contractors and not covered under the County's Workers Compensation coverage. It is the intent of the County that equipment rates will be based on a uniform schedule which will include both labor and equipment.
If you have any questions, please contact Craig Horn at 276-935-6596.


Thank you.



Robert Craig Horn
County Administrator



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Event Title: INVITATION TO BID
Wednesday, October 11, 2017
INVITATION TO BID


RE: MOVE EXISTING ANSUL SYSTEM AND INTALL AT A NEW LOCATION

The Buchanan County, Va., Board of Supervisors is requesting sealed bids to move existing Ansul sprinkler system and install same system at the new location 4447 Slate Creek Road, Grundy, VA

BID SUBMISSION

Sealed bids will be received at the County Administrator's Office located at 1012 Walnut Street, 4th Floor, Grundy, Virginia until 10:00 AM on Friday, November 3, 2017. Bids can be mailed to the Attention of Loretta Peck, Purchasing Department, Buchanan County, Virginia, P.O. Drawer 950, Grundy, Va. 24614 or delivered to Buchanan County Administrator's Office 1012 Walnut Street, 4th Floor, Grundy, VA 24614. ALL BIDS SHOULD BE MARKED AS A SEALED BID FOR SPRINKLER SYSTEM.

SCOPE OF SERVICES


- Move existing Ansul system to IDA Building located at 4447 Slate Creek Road, Grundy, VA

o Leave all existing piping and detection in place

o Remove automan, nozzles, and 2 tanks for use in new building

o Piping in new building

o Install the Ansul Sprinkler system in IDA building

Bid price shall include any and all materials, equipment and labor necessary for removal of old sprinkler system, move of old sprinkler system to IDA Building and installation of the old sprinkler system in the IDA Building. The successful bidder shall be properly qualified to do business in the Commonwealth of Virginia and must hold a Class B or greater, contractor's license from the Commonwealth of Virginia.



EVALUATION AND AWARD CRITERIA


A. Award of Contract
The selection process shall be in accordance with County Code sections 16-35

Specifications and contractual terms may be obtained at the Buchanan County Courthouse 1012 Walnut Street 4th Floor, Grundy, VA, 8:30 a.m. - 5:00 p.m., Monday -Friday or you may contact Loretta Peck @ 276-935-6505. The specification and contractual terms are incorporated into this Invitation for Bid by reference.

Once the contract is signed the contractor must have the job completed within 20 days of the Notice to proceed being issued to the Contractor.

STATEMENT OF REQUISITE QUALIFICATIONS OF BIDDERS


The successful bidder shall be properly qualified to do business in the Commonwealth of Virginia and shall hold a Class A or Class B Contractor's License in the Commonwealth of Virginia.

COUNTY NOT LIABLE FOR PROSPECTIVE BIDDER BID COSTS


The Buchanan County, Va. Board of Supervisors will not be responsible for the costs incurred by a prospective bidder in submitting a bid in this matter.

BID SUBMISSION QUOTES

All bid submission quotes must be received on or before 10:00 a.m. November 3, 2017.

WITHDRAWAL OF BID PROCEDURE

Any bidder claiming the right to withdraw his bid shall give notice in writing
of this claim of right to withdraw his bid within two business days after the conclusion of the bid procedure. Furthermore, bid withdrawal is subject to, and limited by section 2.2-4330 of the Code of Virginia of 1950, as amended, and section 16-34 of the Buchanan County Code.


______________ ________________________________
Date Robert Craig Horn, County Administrator


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Event Title: CONTRACT
Wednesday, October 11, 2017

CONTRACT

THIS AGREEMENT, made and entered into this the day of
, 2017 by and between BUCHANAN COUNTY, a political subdivision of the Commonwealth of Virginia, party of the first part, and_____________________________________, party of the second part, hereinafter referred to as "Contractor".

WITNESSETH:

THAT for and in consideration of the mutual covenants and agreements herein contained, the parties hereto do hereby agree as follows:

I

The Contractor agrees to move existing Ansul Sprinkler System and install same system for use at the Industrial Park located on Slate Creek Road, 4447 Slate Creek Road in Grundy, Virginia, pursuant to the scope of services contained within "THE INVITATION TO BID" and make a part of this contract by reference thereto, as Exhibit "A" in Buchanan County, a copy of which is attached hereto and made a part hereof by reference. The Contractor shall provide all materials, equipment and labor necessary to complete job of moving said Ansul Sprinkler System and installing same in the IDA Building at 4447 Slate Creek Road, Grundy, Va.

II

The Contractor agrees to perform and complete or cause to be performed or completed all such construction in accordance with the techniques and methods of construction provided for by applicable law, the standards of the construction industry, and the specifications referenced above. The Contractor further agrees that all equipment and materials used in the installation shall meet all those requirements and specifications in compliance with the laws of the United States and the Commonwealth of Virginia.

III

The Contractor shall, at his own cost and expense, obtain and pay for all licenses, permits, certificates and surveys required for the completion of the work under this Agreement.

IV

The Contractor shall, at his own cost and expense, procure and maintain insurance required under the Virginia Workers' Compensation Act as well as liability insurance covering damages to person and property in the minimum amount of $1,000,000.00 and shall furnish a Certificate(s) of Insurance to the County verifying coverage and that the Buchanan County, Va. Board of Supervisors are listed as an additional insured on all insurance policies.
The Contractor agrees to perform all the work required of him under this Agreement in a good and workmanlike manner under the supervision and direction of Buchanan County or its designated agents or employees. The Contractor will not subcontract any of the work described herein without the prior approval of the Buchanan County Board of Supervisors. The Contractor will guarantee any work which would be performed by the sub-contractors. The Contractor further agrees to notify the County Administrator at least 24 hours before commencing work hereunder. If the contract amount exceeds $100,000.00 the Contractor shall post both a performance bond and payment bond each in the amount of the contract award.

V

The Contractor in the performance of this contract does not and shall not knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986.

VI

The Board shall pay the Contractor for the performance of the work and the furnishing of the material under this Agreement the sum of ____________ upon the satisfactory completion of the aforesaid project. No partial performance payments will be made.

VII

A. Anything in this Agreement to the contrary notwithstanding, the final payment above set forth shall not become due and payable to the Contractor until thirty (30) days after the satisfactory completion of such project and until after the said Contractor has delivered to the Board satisfactory evidence that all claims, liens, and claims for liens and assignments of any sums due hereunder of Contractor's laborers, workmen and material men or any other persons, firms, associations, or corporations who may have performed any labor or furnished any materials under, or in connection with the performance of this Agreement have been paid in full.
B. The County shall notify the Contractor in writing of any defect or impropriety,
which could prevent payment by the payment date within twenty (20) days of the completion of the project and the receipt of the materials described in Paragraph 7 A herein.
C. In the event of a dispute between the Contractor and a subcontractor and regardless of any other language herein, the Contractor may still be paid in full if he provides the County with written notice of the reason for nonpayment. Upon being paid in full the Contractor shall take one of the two following actions within seven (7) days after having received payment from the County:
1. Pay the subcontractor for the proportionate share of the total payment received from the agency attributable to the work performed by the subcontractor under the contract; or
2. Notify the County and subcontractor, in writing, of his intention to withhold all or a part of the subcontractor's payment with the reason for nonpayment.
D. An individual contractor shall provide his social security number to the County and proprietorships, partnerships, and corporations shall provide their federal employer identification numbers to the County.
E. The contractor shall be obligated to pay interest to any subcontractor on all amounts owed by the contractor that remain unpaid after seven (7) days following receipt by the contractor of payment from the County for work performed by the subcontractor under this contract, except for amounts withheld as allowed in subdivision C2 of this section.
F. Interest shall accrue at the legal rate.
G. The contractor shall include in each of its subcontracts a provision requiring each subcontractor to include or otherwise be subject to the same payment and interest requirements with respect to each lower-tier subcontractor.
H. The contractor's obligation to pay an interest charge to a subcontractor pursuant to the payment clause in this section may not be construed to be an obligation of the County. A contract modification may not be made for the purpose of providing reimbursement for such interest charge. A cost reimbursement claim may not include any amount for reimbursement for such interest charge.

VIII

The Contractor shall indemnify and save harmless Buchanan County and its Board of Supervisors, officers and employees against all losses, or damages on account of injury to persons or property occurring in the performance of this Agreement together with any and all attorneys' fees incurred by Buchanan County on account of any thereof.

IX

In the event that the Contractor fails to complete the work required of him under this Agreement or abandons the said work or in any other way is in default of performance hereunder, the Board and its agents shall have the right to enter upon the premises upon, which the work is being done and take possession thereof and of any material thereon, whether supplied by the Contractor or otherwise, and use such material and complete the said Agreement through workmen or contractors or subcontractors employed by the Contractor and in every way perform the Agreement as is required to be done by the Contractor. In the event that the cost of such work and the furnishing of such material as may be required to be furnished exceeds the amount then remaining due the Contractor under the said Agreement, the Contractor shall pay to the Board the amount of such deficiency. But if such amount remaining in the hands of the Board under this Agreement at the time of the default of the Contractor exceeds the amount required to complete the said Agreement, then upon such completion the Buchanan County Board of supervisors shall pay such surplus to the Contractor.

X

In the performance of the work under this Agreement, the Contractor shall conform to all applicable laws, ordinances, rules and regulations now in force or hereafter adopted and shall obtain all permits, licenses and consents required by such laws, ordinances, rules and regulations.

XI

During the performance of this Agreement, the Contractor agrees as follows:
A. 1. The Contractor will not discriminate against any employee or applicant
for employment because of race, religion, color, sex or national origin, except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the Contractor. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.
2. The Contractor, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, will state that such Contractor is an equal opportunity employer.
3. Notices, advertisements and solicitations placed in accordance with federal law, rules or regulations shall be deemed sufficient for the purpose of meeting the requirements of this section.
B. The Contractor will include the provisions of the foregoing paragraphs a, b, and c in every subcontract or purchase order of over $10,000.00, so that the provisions will be binding upon each subcontractor or vendor.
C. During the performance of this contract, the Contractor will:
1. Provide a drug-free workplace for the Contractor's employees;
2. Post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the Contractor's workplace and specifying the actions that will be taken against employees for violations of such prohibition;
3. State in all solicitations or advertisements for employees placed by or on behalf of the Contractor that the Contractor maintains a drug-free workplace; and4. Include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000.00 so that the provisions will be binding upon each subcontractor or vendor.
For the purposes of this section, "drug-free workplace" means a site for the performance of work done in connection with a specific contract awarded to a contractor in accordance with this chapter, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract.
D. In the event of the Contractor's noncompliance with this section of this Contract, (Section XI), this agreement may be cancelled, terminated or suspended, in whole or part, and the Contractor may be declared ineligible for further Agreements and such other sanctions may be imposed and remedies invoked as otherwise provided by law.

XII

The Contractor shall, at all times, keep all roads, in the construction area, open and passable to normal traffic, considering short delays, which may be necessary in the performance of the work covered by the Agreement.

XIII

No extra work, not required by the plans and specifications hereinbefore mentioned, shall be performed or other material furnished unless on written order of the Board certifying that the performance of such extra work has been approved and authorized by it in accordance with the provisions of Virginia Code section 2.2-4309.

XIV

No extra compensation not specified in this Agreement shall be demanded or received by the Contractor for any changes or alterations in the work performed under this Agreement, or for any extra work unless the foregoing provisions of this Agreement have been complied with strictly and modification of said contract is compliant with Va. Code section 2.2-4309.

XV

The Contractor shall commence work under the terms of this Agreement on or before___________ following the date of execution of this Agreement and shall complete all such work on or before thirty (30) calendar days (weather permitting) after the execution of this Agreement. However, in the event the contractor is unable to complete said project within thirty (30) calendar days, contractor is hereby required to request in writing an extension for an additional period not to exceed twenty (20) days, from the Board. It shall be in the sole discretion of the Board to either grant or not to grant an extension of the time to complete the construction of the project. No extension shall be granted for contractor's failing to properly plan or anticipate the actual time required to complete the project nor for contractor's overextension of labor and materials or failure of subcontractor or supplier to timely perform. A penalty for failing to meet project deadlines or extensions thereof shall accrue as follows: 5% of contract amount upon the first day of default and an additional 1% of the contract balance for each weekday (holidays excluded) thereafter until the project is completed and approved by the Board.

XVI

No modification of any of the terms of this contract, nor any extension of the length of time allowed for the completion of the work governed by this contract, shall be valid without the advance written approval of the Buchanan County Board of Supervisors and/or the modification is in compliance with Va. Code section 2.2-4309.
The Contractor shall not assign his rights or obligations under this Agreement, nor have more than fifty percent (50%) of the work required by this Agreement performed by sub-contractors.

XVII

Claims by the Contractors shall be made in accordance with Section 11-69 of the 1950 Code of Virginia, as amended, and shall include a sworn written statement of facts substantiating such claims, together with copies of all documents and photographs which tend to substantiate such claims. The Contractor shall be allowed to appear before the Board of Supervisors within thirty (30) days after having filed such claim to present its argument in support of such claim. The Board of Supervisors shall rule on such claim in writing within sixty (60) days of the time set for such hearing.

XVIII

The parties agree that in the event the Contractor defaults in its performance of this Agreement or in the event that any money is paid by the Contractor's surety for the completion of this Contract, that the Contractor shall be disqualified from bidding on any future county construction projects for a period of two (2) years.

XIX

The County may cancel this Agreement at any time based upon a decision by the Buchanan County Board of Supervisors that such cancellation is in the best interest of the County. Any such decision shall be a discretionary decision of the Board. In the event of a cancellation pursuant to this paragraph, then the County shall not be liable to the Contractor for his bidding cost or for any amount other than the fair market value of the construction work completed by the Contractor pursuant to this Contract as of the time of the cancellation.

XX

This Agreement shall be construed in accordance with the laws of the Commonwealth of Virginia. The parties agree that the Circuit Court for Buchanan County shall be the proper venue for any litigation hereunder whether or not such alleged breach involves Federal law or jurisdiction.

XXI

If any provisions of this Agreement shall be deemed by a court of competent jurisdiction to be invalid, the remainder of this Agreement shall nevertheless remain in full force and effect.

XXII.

The Contractor if organized as a stock or nonstock corporation, limited liability company, business trust, or limited partnership or registered as registered limited partnership shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity.

EXECUTED IN DUPLICATE ORIGINALS.
WITNESS
the following signatures and seals:

BUCHANAN COUNTY BOARD OF SUPERVISORS


By: _____________________________________
J. Carroll Branham, Chairman

ATTEST:


___________________________________________
Robert Craig Horn, County Administrator

CONTRACTOR


By: _________________________________________
_______________________, President




COMMONWEALTH OF VIRGINIA,
AT LARGE, to-wit:

Subscribed, and acknowledged before me, by J. Carroll Branham, Chairman of the Buchanan County Board of Supervisors and Robert Craig Horn, County Administrator, this _____ day of___________________, 2017 in Buchanan County, Virginia.

My commission expires: ___________________________.
My registration number: __________________________.

________________________________________________
NOTARY PUBLIC
COMMONWEALTH OF VIRGINIA
AT LARGE, to-wit:

Subscribed and acknowledged before me, by _________________________, ________________ of ________________________ this the __________ day of ____________________, 2017 in___________________________, Virginia.

My commission expires: ___________________________.
My registration number: __________________________.


________________________________________________
NOTARY PUBLIC


APPROVAL


The form of the foregoing Agreement by and between the Buchanan County Board of Supervisors and ________________________________is here by approved.

Witness the following signature and seal:


______________________________________________
ATTORNEY FOR THE COUNTY OF BUCHANAN


DATE: _________________________________


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Thursday, October 19, 2017
(10 11 19 20 24 25)
Event Title: INVITATION FOR BID
Thursday, October 19, 2017
INVITATION FOR BID


RE: PEST CONTROL SERVICES FOR COUNTY BUILDINGS FOR NOVEMBER 2017 - JUNE 2018


The Buchanan County, Va., Board of Supervisors is requesting bids for pest control services for the County Buildings.

BID SUBMISSION

Bids will be received at the Buchanan County Administrator's Office located at 1012 Walnut Street, 4th Floor, Grundy, Virginia until 10:00 AM on Tuesday, October 31st, 2017. Bids may be mailed to the Attention of Loretta Peck @ P.O. Box 950, Grundy, VA 24614, faxed to 276-935-4479 or e-mailed to Loretta.Peck@buchanancounty-va.gov < . ALL BIDS SHOULD BE MARKED AS A BID FOR PEST CONTROL SERVICES AND MUST BE RECEIVED ON OR BEFORE THE DEADLINE TO BE CONSIDERED.

SCOPE OF SERVICES

Contractor shall provide pest control services on a monthly basis to the following buildings for Buchanan County Board of Supervisors. Areas to be treated shall include but not limited to the inside and the outside perimeter and crawl spaces where accessible. Contractor shall also provide a 24 hour emergency after-hours service upon request. County buildings may be added or deleted through the year. Bids will be based as per each location. The County requests that bidders base their bids in response to this IFB assuming an initial one year contract term, with three (3) one year renewals of the contract by mutual agreement of the parties.


Big Rock Gym/Restrooms
Harman Rd. Bathrooms
Big Rock Community Center
Harman Food Pantry
Maxie Senior Citizens Center Building
Poplar Gap Mini Park and Restrooms
Harman Gym and Restrooms

Initial monthly services shall be completed within 30 days of the notice of the award of contract. The contract terms, specifications, and conditions are incorporated into this Invitation for Bid by reference. Any and all Chemicals, or Baits used must meet all EPA( Environmental Protection Agency) Laws which shall include any State and Local Laws governing the use of these products.

To obtain a copy of the Invitation to Bid and Contract please contact Loretta Peck between the hours of 8:30 a.m.- 5:00 p.m. at 276-935-6505.


STATEMENT OF REQUISITE QUALIFICATIONS OF BIDDERS


The successful bidder shall be properly qualified to do business in the Commonwealth of Virginia and have certifications and/or licensure necessary to provide Pest Control services in the Commonwealth of Virginia.

COUNTY NOT LIABLE FOR PROSPECTIVE BIDDER BID COSTS


The Buchanan County, Va. Board of Supervisors will not be responsible for the costs incurred by a prospective bidder in submitting a bid in this matter.

BID SUBMISSION QUOTES

All bid submission quotes must be received on or before 10:00 a.m. Tuesday October 31st, 2017

WITHDRAWAL OF BID PROCEDURE


Any bidder claiming the right to withdraw his bid shall give notice in writing
of this claim of right to withdraw his bid within two business days after the conclusion of the bid procedure. Furthermore, bid withdrawal is subject to, and limited by section 2.2-4330 of the Code of Virginia of 1950, as amended, and section 16-34 of the Buchanan County Code.


______________ ________________________________
Date Robert Craig Horn, County Administrator


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Event Title: CONTRACT
Thursday, October 19, 2017

CONTRACT



THIS AGREEMENT, made and entered into this the_______ day of ________, 2017, by and between Buchanan County, a Political Subdivision of the Commonwealth of Virginia, party of the first part; hereinafter sometimes referred to as "County," and __________________________, party of the second part, hereinafter referred to as "Vendor".

WITNESSETH:

THAT
for and in consideration of the mutual covenants and agreements herein contained, the parties hereto do hereby agree as follows:

I.


The Vendor agrees to provide pest control services on a monthly basis based on the specifications set forth on the Invitation for Bid attached to this contract and made a part thereof by incorporation by reference as Exhibit "A" for the period of November 1st, 1st, 2017 to June 30th, 2018. This contract shall automatically renew annually for three (3) one year renewals unless one of the parties notifies the other in writing of an intent not to renew the contract. Such written notice of an intent not to renew shall be mailed no later than thirty (30) days prior to the last day of an annual contract period.

II.


The Vendor agrees that in providing pest control services on a monthly basis to the building set forth on Exhibit "A":

III.


County shall pay the Vendor for providing the services described in Exhibit "A" and further specified in this agreement the purchase price of:


Purchase bid price is:




attached hereto as Exhibit "B".



Payment of the purchase price shall be made within thirty (30) days of receipt of the monthly invoice submitted by the Vendor to the County.

IV.


During the performance of this Agreement, the Vendor agrees as follows:


A. i. The Vendor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the vendor. The Vendor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

ii. The vendor, in all solicitations or advertisements for employees placed by or on behalf of the vendor, will state that such vendor is an equal opportunity employer.

iii. Notices, advertisements and solicitations placed in accordance with federal law, rules or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.


B. The vendor will include the provisions of the foregoing paragraphs A(i), A(ii), and A(iii) in every subcontract or purchase order of over $10,000.00, so that the provisions will be binding upon each subcontractor or vendor.

C. During the performance of this contract, the vendor will:

i. Provide a drug-free workplace for the vendor's employees;

ii. Post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensations, possession, or use of a controlled substance or marijuana is prohibited in the Vendor's workplace and specifying the actions that will be taken against employees for violations of such prohibition;

iii. State in all solicitations or advertisements for employees placed by or on behalf of the Vendor that the vendor maintains a drug-free workplace; and


iv. Include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.


For the purposes of this section, "drug-free workplace" means a site for the
performance of work done in connection with a specific contract awarded to a vendor in accordance with this chapter, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract.

D. The Contractor does not and shall not during the performance of this contract, knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986.

E. In the event of the Vendor's noncompliance with this section of this Contract, (Section XII), this Agreement may be canceled, terminated, or suspended, in whole or in part, and the Vendor may be declared ineligible for further Agreements and such other sanctions may be imposed and remedies invoked as other wise provided by law.

V.


No extra work, not required by the Quote document attached hereto as Exhibit "B" and hereinbefore mentioned shall be performed or other material furnished unless on written order of County certifying that the performance of such extra work or other material furnished has been approved and authorized by it.


VI.


Upon good cause shown by the Vendor, the County may in its discretion extend any deadline or time requirement set forth in this agreement.

VII.


No modification of any of the terms of this Agreement, nor any extension of the length of time allowed for the completion of performance governed by this Agreement, shall be valid without the advance written approval of the Buchanan County Board of
Supervisors and compliance with Virginia Code Section 2.2-4309.

VIII.


The Vendor shall not assign his rights or obligations under this Agreement. The Vendor represents that he does not intend to use any subcontractors to complete performance of this contract.


IX.


County may cancel this Agreement at any time based upon a decision by County that such cancellation is in the best interest of County. Any such decision shall be a discretionary decision of County. If the County elects to cancel this contract, the County shall only be liable for goods and service supplied immediately prior to cancellation.

X.


This Agreement shall be construed in accordance with the laws of the Commonwealth of Virginia. The parties agree that the Circuit Court for Buchanan County shall be the proper venue for litigation hereunder whether or not such alleged breach involves Federal law or jurisdiction and that disputes between the parties which are not settled by the parties shall be settled by the Circuit Court of Buchanan County.

XI.


If any provisions of this Agreement shall be deemed by a court of competent jurisdiction to be invalid, the remainder of this Agreement shall nevertheless remain in full force and effect. This Agreement shall be construed in accordance with the laws of the Commonwealth of Virginia.

XII.


The vendor acknowledges that the privilege to submit bids to provide the County
future goods and services shall be dependent upon the complete and strict adherence
to the requirements set forth in this agreement.

XIII.

The Contractor if organized as a stock or nonstock corporation, limited liability company, business trust, or limited partnership or registered as registered limited partnership shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity.

EXECUTED IN DUPLICATE ORIGINALS.

WITNESS
the following signatures and seals:

BUCHANAN COUNTY



By: _______________________________________
J. Carroll Branham, Chairman of the
Buchanan County Board of Supervisors

ATTEST:


_______________________________
L. Lee Moise, County Administrator
For Buchanan County, Virginia

VENDOR: _______________________



BY: ____________________________


APPROVED AS TO FORM:



____________________________________
Lawrence L. Moise III, County Attorney
For Buchanan County, Virginia



COMMONWEALTH OF VIRGINIA,
AT LARGE
, to-with:

Subscribed, and acknowledged before me Buchanan County, by J. Carroll Branham, Chairman of the Buchanan County Board of Supervisors, and Robert C. Horn, County Administrator for Buchanan County this the_________ day of _______________, 2017, in Buchanan County, Virginia.

My commission expires: ________________________________.
My registrations number: _______________________________.


________________________________
NOTARY PUBLIC

COMMONWEALTH OF ____________________,
AT LARGE
, to-wit:

Subscribed, and acknowledged before me, by _______________________on behalf of ____________________________(vendor) this the _____day of _______________, 2017, in _________________, _______________________.

My commission expires: ____________________________.
My registrations number: _______________________________.


________________________________
NOTARY PUBLIC


COMMONWEALTH OF VIRGINIA,
AT LARGE
, to-wit:

Subscribed, and acknowledged before me, by Lawrence L. Moise III, County Attorney for Buchanan County this the _______ day of _____________, 2017, in Buchanan County, Virginia.

My commission expires: ___________________________.
My registrations number: _______________________________.


________________________________
NOTARY PUBLIC







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Friday, October 20, 2017
(10 11 19 20 24 25)
Event Title: NOTICE OF PUBLIC HEARING
Friday, October 20, 2017











NOTICE OF PUBLIC HEARING


Please take notice that the Buchanan County Board of Supervisors will hold a public hearing at 10:00 o'clock a.m. on the 27th day of November 2017, in the Board of Supervisors' Meeting Room in the basement of the Buchanan County Courthouse, in Grundy, Virginia. The purpose of that hearing will be to entertain and receive public comment on the proposed Joinder Agreement by which terms the Town of Grundy, Va. would join and become a member of the Buchanan County Public Service Authority pursuant to the procedure and requirements of Virginia Code sections, 15.2-5112, 15.2-5104, and 15.2-5105.
Any interested person is invited to appear and make public comment concerning such proposed Joinder Agreement. The proposed Joinder Agreement will be available upon request at the Buchanan County Administrator's Office on the fourth floor of the Buchanan County Courthouse in Grundy, Virginia.
PLEASE CONDUCT YOURSELF ACCORDINGLY.


_____________________________________ ________________
Robert Craig Horn, County Administrator of Date
Buchanan County, Virginia



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Event Title: INVITATION FOR BID
Friday, October 20, 2017

INVITATION FOR BID
COUNTY ROAD PAVING OPERATIONS


The Buchanan County, VA., Board of Supervisors is soliciting bids for County Road Paving Operations on various county roads.

BID SUBMISSION

Sealed bids on the projects will be received until 9:00 a.m. on Monday, November 6, 2017. All bids shall be turned into the County Administrator's Office located on the 4th floor of the Buchanan County Courthouse. Bids will be opened and publicly read on or around 9:00 a.m. Monday, November 6, 2017. Bids can be mailed to the Attention of Marcus Stiltner, County Engineer, Buchanan County, Virginia, P.O. Drawer 950, Grundy, VA. 24614. All bids must be sealed and clearly marked "HOLD FOR BID OPENING COUNTY ROAD PAVING OPERATIONS" noted on the front of the envelope.

In the event that a total bid is $100,000.00 or greater, a certified check or cashier's check drawn on a State or National Bank or Bidders Bond from an acceptable Surety Company authorized to transact business in the Commonwealth of Virginia, or other alternate security as set forth in Virginia Code section 2.2-4338 and approved by the County Attorney, in the amount of not less than five Percent (5%) of the greatest total amount of the Bidder's proposal must accompany each proposal as a guarantee that, if awarded the contract, the Bidder will within fourteen (14) calendar days after the award of contract enter into a contract and execute Performance and Payment Bonds on the forms provided in the Contract Documents. Proposals must be completed and submitted on the forms provided. Incomplete bid proposals will be invalidated as non-responsive and accordingly rejected and returned to the bidder. The right to accept any bid, or reject any or all bids and to waive all formalities is hereby reserved by the Buchanan County, Va., Board of Supervisors.

SCOPE OF WORK

The specifications and proposed contract terms and conditions for each project covered under this Invitation For Bid may be obtained on or after October 20, 2017 at the Buchanan County Engineering Department Office located on Slate Creek, State Rt. 717, 4.2 miles East of Grundy, Va., and said specifications and proposed contract terms and conditions are hereby incorporated and made a part of this Invitation to Bid by reference. All subject work shall be in accordance with the techniques and methods of construction and contract administration provided for in the current Virginia Department of Transportation Road and Bridge Specifications, and special provisions, additions, and amendments thereto.

PURPOSE

The Buchanan County Board of Supervisors is soliciting bids from qualified firms to provide paving operations on county maintained roads. The paving contract will be based on 'tons' of asphalt placed with Buchanan County Board of Supervisors purchasing the hot mix asphalt via purchase order. Contractor's unit cost bid per 'lay down' tonnage of hot mix asphalt shall include, road preparation, delivery, placement, and also the cost of tack.





CONTRACT DURATION

The contract shall be a fourteen (14) calendar day contract excluding inclement weather and asphalt availability. Contractor shall have three (3) business days to enter into an agreement with the Buchanan County Board of Supervisors.

STATEMENT OF REQUISITE QUALIFICATIONS OF BIDDERS

The successful bidder shall have a Class A Heavy/Highway or Class B Heavy/Highway contractor's license from the Commonwealth of Virginia per Virginia Code Section 54.1-1106 and have experience in the construction of road maintenance. All contractors regardless of license designation are held to the same insurance requirements.

PROCEDURE IF LOW RESPONSIVE AND RESPONSIBLE BID IS
IN EXCESS OF BUDGETED FUNDS AVAILABLE FOR PROJECT

If the low responsible and responsive bid is in excess of the budgeted funds available for the project, then the Buchanan County, Va., Board of Supervisors through its employees and/or agents reserves the right to negotiate the bid price with said low responsible and responsive bidder granted by § 2.2-4318 of the Code of Virginia, as amended. Such negotiations may include negotiation of price and matters that do not affect the quantity or quality of the material or the work to be performed so to arrive at a negotiated contract price within available funds. The time, place, and manner of negotiating shall be agreed upon by both parties.

COUNTY NOT LIABLE FOR PROSPECTIVE BIDDER BID COSTS

The Buchanan County, Va Board of Supervisors will not be responsible for the costs incurred by a prospective bidder in submitting a bid in this matter.

WITHDRAWAL OF BID PROCEDURE

Any bidder claiming the right to withdraw his bid shall give notice in writing
of this claim of right to withdraw his bid within two business days after the conclusion of the bid opening procedure. Furthermore, bid withdrawal is subject to, and limited by section 2.2-4330 of the Code of Virginia of 1950, as amended, and section 16-34 of the Buchanan County Code.


Marcus R. Stiltner II, P.E.
County Engineer



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Event Title: EXHIBIT B
Friday, October 20, 2017
COUNTY ROAD PAVING OPERATIONS CONTRACT
EXHIBIT 'B'

8.1 HOT MIX ASPHALT CONCRETE

8.1.1 UNIT COST PER placement TON OF ASPHALT CONCRETE FOR All asphalt PROJECTS SHALL INCLUDE REMOVING AND DISPOSING OF UNSUITABLE MATERIAL, PREPARING THE AREA, FURNISHING AND APPLYING TACK COAT, APPLYING PLANT MIX ASPHALT CONCRETE AND COMPACTION. PRICE PER LAY DOWN TON OF PLANT MIX ASPHALT SHALL INCLUDE ALL NECESSARY EQUIPMENT AND LABOR INCLUDING TRAFFIC CONTROL, TO OBTAIN A FINISHED PRODUCT IN ACCORDANCE WITH VDOT ROAD AND BRIDGE SPECIFICATIONS, current edition.
8.1.2 hot mix asphalt concrete placement shall be placed in accordance with the techniques and methods of construction provided for in the current virginia department of transportation road and bridge specifications, and special provisions, additions, and amendments thereto.
8.1.3 Prior to application of tack coat and commencement of paving operations the Contractor shall clean the existing pavement surface of all accumulated dust, mud, or other debris that may affect the bond of the new overlay, as determined by the Engineer. The Contractor shall ensure the surface remains clean until commencement and during paving operations. The cost for cleaning and surface preparation shall be included in the bid price for asphalt concrete.
8.1.4 ASPHALT MATERIAL SHALL BE PLACED AT THE SPECIFIED APPLICATION RATE AND WILL BE PAID FOR AT THE CONTRACT UNIT PRICE PER PLACEMENT TON. THE ENGINEER WILL DETERMINE THE DISPOSITION OF MATERIAL THAT NOT SUCCESSFULLY PLACED DUE TO NEGLIGENCE IN PLANNING, PRODUCTION, OR PLACEMENT BY THE CONTRACTOR.
8.1.5 Rolling shall begin at the sides and proceed longitudinally parallel with the center of the pavement, each trip overlapping at least 6 inches, gradually progressing to the crown of the pavement. When abutting a previously placed lane, rolling shall begin at the outside unconfined side and proceed toward the previously placed lane. On superelevated curves, rolling shall begin at the low side and proceed to the high side by overlapping of longitudinal trips parallel with the centerline.
8.1.6 Where irregularities in the existing surface will result in a course more than THREE (3") inches in thickness after compaction, the surface shall be brought to a uniform profile by patching with asphalt concrete and thoroughly tamping or rolling until it conforms with the surrounding surface. The mixture used shall be the same as that specified for the course to be placed.
8.1.7 When the Contractor elects to conduct operations to eliminate depressions, elevate curves, and place the surface course simultaneously, he shall furnish such additional spreading and compacting equipment as required to maintain the proper interval between the operations.
8.1.8 When the surface of the existing pavement or base is irregular, it shall be brought to a uniform grade and cross section as directed by the Engineer. The surface on which the asphalt concrete is to be applied shall be prepared in accordance with the requirements of the applicable specifications and shall be graded and compacted to the required profile and cross section.
8.1.9 When specified, prior to placement of asphalt concrete, longitudinal and transverse joints and cracks shall be sealed by the application of an approved joint sealing compound.
8.1.10 Contact surfaces of curbing, gutters, manholes, and other structures projecting into or abutting the pavement and cold joints of asphalt shall be painted with a thick, uniform coating of asphalt prior to placement of asphalt mixture.
8.1.11 all asphalt patching shall be the entire width of the road for length and section as identified by the inspector and county road engineer.
8.1.12 A tack or prime coat of asphalt will be required as specified below and shall conform to the applicable requirements of Section 310 and Section 311 of the Specifications. Asphalt classed as cutbacks or emulsions shall be applied ahead of the paving operations, and the time interval between applying and placing the paving mixture shall be sufficient to ensure a tacky residue providing maximum adhesion of the paving mixture to the base. The mixture shall not be placed on tack or prime coats that have been damaged by traffic or contaminated by foreign material. Traffic shall be excluded from such sections.
8.1.13 Application of tack at joints, adjacent to curbs, gutters, or other appurtenances, shall be applied with a hand wand or with spray bar at the rate of 0.2 gallon per square yard. At joints, the tack applied by the hand wand or a spray bar shall be 2 feet in width with 4 to 6 inches protruding beyond the joint for the first pass. Tack for the adjacent pass shall completely cover the vertical face of the mat edge, so that slight puddling of asphalt occurs at the joint, and extend a minimum of 1 foot into the lane to be paved.
8.1.14 Milled faces that are to remain in place shall be tacked in the same way for the adjacent pass. Use of tack at the vertical faces of longitudinal joints will not be required when paving in echelon.On rich sections or those that have been repaired by the extensive use of asphalt patching mixtures, the tack coat shall be eliminated when directed by the Engineer.
8.1.15 Tack shall not be required atop asphalt stabilized open-graded material drainage layers.
8.1.16 Tack shall be applied between the existing asphalt surface and each asphalt course placed thereafter.
8.1.17 TACK SHALL BE INCLUDED IN UNIT COST PER LAY DOWN TON OF ALL HOT MIX ASPHALT MIX DESIGNATIONS.



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Event Title: EXHIBIT C
Friday, October 20, 2017

Exhibit 'C' - Asphalt Paving Operations Contract Work Order #001

ROAD NAMEDISTRICTPOTYPEAMOUNTUNITEmpire RoadNorth Grundy9463012.540.00TonGum BranchHurricane9463125.020.00TonGum BranchHurricane9463212.520.00TonArthur Crouse RoadGarden9463312.540.00TonWilderness RoadGarden9463412.540.00TonRedrock RoadGarden9463512.520.00TonBlack Dog RoadGarden9463612.510.00TonVariety RoadGarden9463712.520.00TonAndrew RoadGarden9463812.560.00TonBunnell RoadGarden9463912.560.00TonLast House Hollow RoadRocklick9464012.5160.00TonLoncy RoadRocklick9464112.510.00TonMaxie RoadRocklick9464212.520.00TonMandoline RoadRocklick9464312.580.00TonMt. Hill RoadRocklick9464412.560.00TonMoondust RoadRocklick9464512.5200.00TonWalnut RoadRocklick9464612.540.00TonMidnight RoadRocklick9464712.520.00TonSherlock RoadRocklick94648 12.520.00TonSunny RoadKnox9365012.520.00TonOwens RoadPrater9364712.520.00TonButcherknife RoadPrater9364112.520.00Ton

Marcus R. Stiltner II, P.E.
County Road Engineer


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Event Title: CONTRACT
Friday, October 20, 2017

COUNTY ROAD PAVING OPERATIONS CONTRACT


THIS AGREEMENT
, made and entered into this the _______day of_________________, 20___ by and between BUCHANAN COUNTY, a political subdivision of the Commonwealth of Virginia, party of the first part, and ______________________________, party of the second part, hereinafter referred to as "Contractor".

WITNESSSETH:

That for and in consideration of the mutual covenants and agreements herein contained, the parties hereto do hereby agree as follows:

I. GENERAL PROVISIONS

The Contractor agrees to furnish all labor and equipment necessary for the construction and satisfactory completion of a Buchanan County paving operations road maintenance project within Buchanan County, VA in accordance with plans and specifications furnished by the Buchanan County Engineering Department.

The Contractor agrees to perform and complete or cause to be performed or completed all such construction in accordance with the techniques and methods of construction provided for in the current Virginia Department of Transportation Road and Bridge Specifications, and special provisions, additions and amendments thereto. The Contractor further agrees that all materials used in the work shall also meet all those requirements and specifications for materials provided for in the current Virginia Department of Transportation Road and Bridge Specifications, and special provisions, additions and amendments thereto. Attached and made part of this Agreement by incorporation by reference, identified as Exhibit 'A', is the "Invitation For Bid".

The Contractor agrees to perform all the work required of him under this Agreement in a good and workmanlike manner under the supervision and direction of the Board of Supervisors designated agents and further guarantees the work performed by any subcontractor.

The Contractor shall, at his own cost and expense, obtain and pay for all licenses, certificates, and surveys required for the completion of the work under this Agreement.

In the performance of the work under this Agreement, the Contractor shall conform to all applicable laws, ordinances, rules and regulations now in force or hereafter adopted and shall obtain all licenses and consents required by such laws, ordinances, rules and regulations. The Contractor shall comply with any and all requirements of any permits obtained by the County necessary for completion of this Agreement.

II. CONTRACT DURATION

This county road paving operations contract shall be a fourteen (14) calendar day contract excluding inclement weather and asphalt availability. The contract will comment once the county engineering department mails a certified Notice - to -Proceed.

III. CONTACT INFORMATION

Any questions regarding this contract shall be addressed to Marcus Stiltner @
276-935-4013 or marcus.stiltner@buchanancounty-va.gov < .

IV. SUBCONTRACTOR REQUIREMENTS

Contractor certifies that each proposed subcontractor is qualified to perform its designated portion of such project and has the necessary work load capacity to complete its designated portion of such project with said contract duration under the terms and conditions herein. The contractor agrees to not subcontract any of the work described herein without the prior approval of the Buchanan County Board of Supervisors.

Contractor further understands that if said subcontractor is disqualified from placing bids upon contracts with Buchanan County that any such circumstances may result in the rejection of this bid.

A copy of subcontractor's contractor license and insurance, if applicable, must be submitted when contract is executed.

The Contractor shall not assign his rights or obligations under this Agreement, nor have more than fifty (50%) percent of the work required by this Agreement performed by subcontractors.

Subcontractor is held to same insurance requirements as prime contractor.

If a subcontractor is utilized without being properly identified and approved the prime contractor is subject to losing his standing to bid on future Buchanan County projects for a minimum of two (2) consecutive years.

V. AWARD AND EXECUTION OF CONTRACT

An official contract Notice - to - Proceed will be mailed certified by the county
engineering department. Once this NTP is placed in the mail the contract duration time will commence.

VI. PRECONSTRUCTION MEETING

It is recommended the contractor schedule a pre-construction meeting prior to commencing work on any said project. Meetings must be scheduled by the contractor and shall include the contractor, the county engineer, and the district road inspector.

VII. INVOICING REQUIREMENTS

A contractor's certification form must be submitted with all invoices. A copy of the approved contractor's certification form shall be obtained from the county engineering office.

Invoices shall be signed by the designated district road inspector or county engineer. No payment will be issued without a properly signed invoice.

Contractor shall allow a minimum of three (3) working days to process an
invoice prior to the county engineering office submitting invoice to county administrator.

The County shall notify the Contractor in writing of any defect or impropriety which could prevent payment by the payment date within three (3) working days of completion of said project upon receipt of contractor's invoice.

In the event of a dispute between the Contractor and a Subcontractor and regardless of any other language herein, the Contractor may still be paid in full if he provides the County with written notice of the reason for nonpayment. Upon being paid in full the Contractor shall take one of the two following actions within five (5) working days after having received payment from the County:

1. Pay the subcontractor for the proportionate share of the total payment received from the agency attributable to the work performed by the subcontractor under the contract; or

2. Notify the County and subcontractor, in writing, of his intention to withhold all or a part of the subcontractor's payment with the reason for nonpayment.

The Contractor shall be obligated to pay interest to any subcontractor on all amounts owed by the contractor that remain unpaid after five (5) working days following receipt by the contractor of payment from the County for work performed by the subcontractor under this contract.

Interest shall accrue at the legal rate


The contractor shall include in each of its subcontracts a provision requiring
each subcontractor to include or otherwise be subject to the same payment and interest requirements with respect to each lower-tier subcontractor.

The contractor's obligation to pay an interest charge to a subcontractor
pursuant to the payment clause in this section may not be construed to be an obligation to the County. A contract modification may not be made for the purpose of providing reimbursement for such interest charge. A cost reimbursement claim may not include any amount for reimbursement for such interest charge.

VIII. SPECIAL TERMS AND CONDITIONS

The County Road Engineer shall provide the Contractor a Notice-to-Proceed for each work order via mailed correspondence. Work orders shall consists of multiple maintenance and construction pavement projects identified by the county road engineer. Within each Notice-to-Proceed the Contractor shall have fourteen (14) calendar days to complete said work excluding inclement weather and asphalt availability. In the event the Contractor fails to complete said work within the required timeframe the Buchanan County Board of Supervisors reserves the right to hire another contractor to complete said work within that work order.

The Contractor agrees to notify the designated District Road Inspector or County Engineer at least 48 hours before commencing work on each individual road project identified under this Agreement.

The Contractor is required to complete a quality control daily report on the approved report form for each day of work associated with that particular project. Quality control reports must be submitted with contractor invoice.

The Contractor shall indemnify and save harmless Buchanan County and its Board of Supervisors against all losses or damages on account of injury to persons or property occurring in the performance of this Agreement together with any and all attorneys' fees incurred by Buchanan County on account of any thereof.

The Contractor shall, at all times, keep all roads in the construction area open and passable to normal traffic, considering short delays which may be necessary in the performance of the work covered by the Agreement.

The Contractor shall, at his own cost and expense, procure and maintain the minimum insurance required under the Virginia Workers' Compensation Act. The Contractor shall also, at his own cost and expense, procure and maintain Liability Insurance covering damages to person and property in the minimum amount of $1,000,000.00. Contractor shall furnish a valid Certificate of Insurance to the Board of Supervisors. The certificate holder for liability insurance shall be the Buchanan County Board of Supervisors.

In the event that the Contractor fails to complete the work required of him under this Agreement or abandons the said work or in any other way is in default of performance hereunder, the Board and its agents shall have the right to enter upon the premises upon which the work is being done and take possession thereof and of any material thereon, whether supplied by the Contractor or otherwise, and use such material and complete the said Agreement through workmen or contractors or subcontractors employed by the Contractor and in every way perform the Agreement as is required to be done by the Contractor. In the event that the cost of such work and the furnishing such material as may be required to be furnished exceeds the amount then remaining due the Contractor under the said Agreement, the Contractor shall pay to the Board the amount of such deficiency. If such amount remaining in the hands of the Board under this Agreement at the time of the default of the Contractor exceeds the amount required to complete the said Agreement, then upon such completion the Buchanan County Board of Supervisors shall pay such surplus to the Contractor.

During the performance of this Agreement, the Contractor agrees as follows:

A. The Contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin, except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the Contractor. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provision of this nondiscrimination clause.

B. The Contractor, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, will state that such Contractor is an equal opportunity employer.

C. Notices, advertisements and solicitations placed in accordance with federal law, rules or regulations shall be deemed sufficient for the purpose of meeting the requirements of this section.

D. Provide a drug-free workplace for the Contractors' employees

E. Post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the Contractor's workplace and specifying the actions that will be taken against employees for violations of such prohibition

F. State in all solicitations or advertisements for employees placed by or on behalf of the Contractor that the Contractor maintains a drug-free workplace.

G. Include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000.00 so that the provisions will be binding upon each subcontractor or vendor. For the purposes of this section, "drug-free workplace" means a site for the performance of work done in connection with a specific contract awarded to a contractor in accordance with this chapter, the employees of whom are prohibited from this chapter, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract.

H. In the event of the Contractor's noncompliance with this section of this Agreement, this Agreement may be cancelled, terminated or suspended, in whole or part, and the Contractor may be declared ineligible for further Agreements and such other sanctions may be imposed and remedies invoked as otherwise provided by law.

No additional compensation not provided in this Agreement shall be demanded or received by the Contractor for any changes or alterations in the work performed under this Agreement, nor for any additional material provided, unless the foregoing provisions of this Agreement have been complied with strictly and modification of said contract is compliant with VA Code Section 2.2-4309.

No additional work, not required by the plans and specifications, shall be performed or other material furnished unless on written order of the Board of Supervisors certifying that the performance of such additional work has been approved and authorized by it.

No modification of any of the terms of this contract, nor any extension of the length of time allowed for the completion of the work governed by this contract, shall be valid without the advance written approval of the Buchanan County Board of Supervisors and in compliance with VA Code Section 2.2-4309.

Claims by the Contractors shall be made in accordance with Section 2.2-4363 of the 1950 Code of Virginia, as amended, and shall include a sworn written statement of facts substantiating such claims, together with copies of all documents and photographs which tend to substantiate such claim. The Contractor shall be allowed to appear before the Board of Supervisors within thirty (30) days after having filed such claim to present its argument in support of such claim. The Board of Supervisors which tends to substantiate such claim in writing within sixty (60) days of the time set for such hearing.

The parties agree that in the event the Contractor defaults in its performance of this Agreement or in the event that any money is paid by the Contractor's surety for the completion of this Contract, that the Contractor shall be disqualified from bidding on any future county construction projects for a period of two (2) years.

In the event that Buchanan County is unable to acquire by gift the necessary right- of-way for the completion of this Contract, then the County may cancel this Contract without liability for the Contractor's bidding cost or for any amount other than the fair market value of the construction work completed by the Contractor pursuant to this Contract as of the time of the cancellation.

The County may cancel this Agreement at any time based upon a majority vote by the Buchanan County Board of Supervisors that such cancellations is in the best interest of the Buchanan County. Any such decision shall be a discretionary decision of the Board. In the event of a cancellation pursuant to this paragraph, then the County shall not be liable to the Contractor for his bidding cost or for any amount other than the fair market value of the construction work completed by the Contractor pursuant to this Contract as of the time of the cancellation.

This Agreement shall be construed in accordance with the laws of the Commonwealth of Virginia. The parties agree that the Circuit Court for Buchanan County shall be the proper venue for any litigation hereunder whether or not such alleged breach involves Federal law or jurisdiction.

If any provisions of this Agreement shall be deemed by a court of competent jurisdiction to be invalid, the remainder of this Agreement shall nevertheless remain in full force and effect.

The Contractor is organized as a stock or nonstock corporation, limited liability company, business trust, or limited partnership or registered as registered limited partnership shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity.

IX. AUTHORITIES AND DUTIES OF ROAD INSPECTOR

District road inspectors are authorized to inspect all work performed and all materials furnished. Inspection may extend to all or any part of the work and to the preparation, fabrication, and manufacture of the materials to be used.

Inspectors are not authorized to alter or waive the provisions of the contract specifications or make changes in plans without prior approval from the county engineer.

Inspectors are not authorized to make final acceptance of the project, approve any operations or item, or act as foreman for the contractor. However, subject to the concurrence of county engineer, the inspector does have the authority to reject defective work and material and suspend work that is being improperly performed. Such inspection shall not relieve the contractor of any obligation to furnish acceptable materials or provide completed construction that is in accordance with plans and specifications.

If materials are used or work is performed without inspection by an authorized representative of the county, the contractor may be ordered to remove and replace the work or material at his own cost and expense unless the county's representative, after having been given 48 hours notice, failed to inspect the work or material.

If an inspection reveals that work has not been properly performed, the contractor will so be advised and shall immediately inform the county of his schedule for correcting such work and the time at which re-inspection can occur. Work that does not conform to the requirements of the contract will be considered unacceptable. Unacceptable work shall be corrected immediately at the contractor's cost and expense.

X. PROJECT SPECIFICS

The Contractor shall be responsible for working on both incidental construction and budgeted maintenance projects within said Magisterial District located in Buchanan County, VA.

Work shall consist of removing deteriorated pavement, disposing of unsuitable materials, cleaning the area and repairing with appropriate asphalt mixes, in areas designated by the County Engineer or designee. The County Engineer or designee will designate the asphalt mix and the surface areas for preparation and restoration to be achieved prior to beginning of work in accordance with the Invitation for Bid.

The Contractor shall haul plant mix from the asphalt plant located in proximity to the work areas as designated by the County. The contractor shall not use any asphalt except that obtained from the approved asphalt plant mix supplier as directed by the County Engineer.

Contractor shall deliver and place approved asphalt materials to meet individual specifications for each location as identified in Exhibit 'C'. All direct and indirect related cost for this service will be included in the "per ton" price shown in the contract.

The Work will be paid for by the ton placed and the price shall include asphalt distributor, paver, trucks, roller, operator, fuel, maintenance of equipment, tack coat (when required), insurance on equipment (certification will be required) and Operator(s) supervision, traffic control, labor and all other items need to meet the following requirements for paving maintenance. Placement of Asphalt shall be per the latest revision VDOT Road and Bridge Specifications relating to the sections concerning placement of bituminous concrete (310.01-.03, 315.01-07).

For each assignment, the contractor shall be required to report within 72 hours after notification and furnish the equipment and service requested.

Plant mix shall be hauled from an approved VDOT asphalt supplier as specified by the County Engineer. Contractor shall be paid on a per ton placed basis and this unit price must include all equipment operator, traffic control, fuel, cost of transportation, flag persons, foreman and miscellaneous tools to accomplish the work.

· Plant mix shall be picked up from the nearest plant, as specified by the County Engineer. Buchanan County will issue purchase orders for all materials picked up directly from the supplier. Purchase order numbers will be supplied to the Contractor. The Contractor shall be responsible to ensure Purchase order numbers are on all tickets/receipts prior to leaving supplier.

All delivery tickets shall be signed by the Contractor and turned in to the appropriate County representative prior to submitting invoice.

The Contractor shall plan the work, whereas, to completely restore (replace) the final pavement surface to finish grade with new asphalt, prior to opening such work area up to traffic. The Contractor shall not leave any uneven grades or drop offs upon the conclusion of each day work period.

The equipment offered by bidder shall be suitable for the intended purpose. Transportation of all equipment shall be included in the bid price.

All Crew persons shall possess the knowledge, skills, and abilities to perform all aspects of operation of the equipment and to follow the practices and methods of roadway maintenance and construction used by VDOT. The operators shall also be capable of completion of the assigned work.

The Contractor shall be required to provide the minimum of one (1) complete crew per lot. Each crew shall have qualified operators and all required equipment to perform operations.

The Contractor shall be responsible to dispose of all refuse, rubbish, scrap materials and debris caused by their operations. No such refuse, rubbish, scrap material and debris shall be left within the completed work area nor buried on the job site, but shall be removed from the site and properly disposed of in a licensed landfill or otherwise as required by law.

Work performed under this contract shall include, but is not limited to on-site supervision, proper placing and compaction of asphalt, for the purpose of repairing surface failures at various sited located within said Magisterial District of Buchanan County, VA.

The contractor shall be responsible to review the area and pick up any material that would possible damage his equipment or the traveling public when patching. All equipment shall have all required safety equipment. Equipment shall be well maintained and shall be available for use on regular basis. Contractor shall have sufficient laborers and hand tools to facilitate asphalt joining, etc.

Bid prices shall also include all costs associated with the transport, setup, and breakdown of all traffic control signs, stands, cones, and channelizing devises. All traffic control shall conform to the latest edition of the Manual on Uniform Traffic Control Device Standards (MUTCD) and the Virginia Workarea Protection Manual (VWAPM), current editions.

Attached and made part of this Agreement by incorporation by reference, identified as Exhibit 'B', is the project specifications and requirements.





EXECUTED IN DUPLICATE ORIGINALS

WITNESS the following signatures and seals:

Name of Prime Contractor:__________________________________________________

Duly Representative for Contractor(Print): ______________________________

Duly Representative for Contractor(Signature): ______________________________

















COMMONWEALTHOF VIRGINIA,
AT LARGE, to-wit:

Subscribed, and acknowledged before me, by (name)_________________________________, name of duly representative for contractor corporation, _____________________________________________ this the ________________ day of ____________________, 20___ in Buchanan County, Virginia.

My commission expires: ________________________________________.

________________________________________
NOTARY PUBLIC

REF # __________________________________


BUCHANAN COUNTY BOARD OF SUPERVISORS

By: ___________________________________________
Chairman, Buchanan County Board of Supervisors

ATTEST:

By: ___________________________________________
County Administrator for Buchanan County


COMMONWEALTH OF VIRGINIA,
AT LARGE, to-wit:

Subscribed, and acknowledged before me, by _______________________________, Chairman of the Buchanan County Board of Supervisors, this the ________________day of ____________________, 20___ in Buchanan County, Virginia.

My commission expires: ________________________________________.

________________________________________
NOTARY PUBLIC

REF # __________________________________


COMMONWEALTH OF VIRGINIA,
AT LARGE, to-wit:

Subscribed, and acknowledged before me, by _______________________________, County Administrator for the Buchanan County Board of Supervisors, this the ________________ day of __________________, 20___ in Buchanan County, Virginia.

My commission expires: ________________________________________.

________________________________________
NOTARY PUBLIC

REF # __________________________________



APPROVAL

The form of the foregoing Agreement by and between Buchanan County Board of Supervisors and __________________________________________________is hereby approved.
Witness the following signature and seal:

___________________________________________
ATTORNEY FOR THE COUNTY OF BUCHANAN

DATE: _____________________________________


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Tuesday, October 24, 2017
(10 11 19 20 24 25)
Event Title: Invitation to Bid
Tuesday, October 24, 2017

Invitation to Bid

RE: Replacement and redesign of complete air duct system located at the Buchanan County Health Dept. located at 1051 Rosebud RD. Grundy, VA.

The Buchanan County Board of Supervisors is requesting an Invitation to Bid for the replacement and redesign of complete air duct system located at the Buchanan County Health Dept. located at 1051 Rosebud RD. Grundy, VA. .



PROPOSAL SUBMISSION

Invitation to Bid can be delivered to the County Administrator's Office located on the Fourth Floor of the Courthouse, 1012 Walnut Street, Grundy, Virginia, faxed 276-935-4479, e-mailed to Loretta.Peck@buchanancounty-va.gov < or mailed to the Attention of Loretta Peck, Purchasing Department, P.O. Box 950, Grundy, Va. 24614, until 9:00 A.M. on Friday November 3rd, 2107.

SCOPE OF SERVICES

Replacement and redesign of complete air duct system located at the Buchanan County Health Dept. located at 1051 Rosebud RD. Grundy, VA.

Work shall consist of:

1- Removal and disposal of the existing air duct system.

2- Redesign and installation of new duct system.

3- Duct Board (fiber board) may not be used.

4- No lined Duct, Duct must be externally insulated.

5- Existing registers/grilles may be used, but must be cleaned if used.

6- All work must meet all state and local codes (VMC 2012).

7- Contractor will be responsible for any and all permits.

8- Redesign must meet the required static pressure and CFM of existing equipment.

9- Contractor will provide static pressure test results upon completion.

10- Price shall include any and all materials, labor to complete the project.

The successful bidder shall be properly qualified to do business in the Commonwealth of Virginia and hold at least a Class B Contractor license with the Commonwealth of Virginia. Should you have questions regarding the Scope of Services please contact Kenneth Ratliff @ 276-935-6587 or Kenneth.Ratliff@buchanancounty-va.gov <

Any vendor that would like to submit a bid on this project, and has questions, may meet with Kenneth Ratliff at 9:00 a.m., Thursday
October 26th, 2017 at a non-mandatory pre-bid conference at the Buchanan
County Health Department located at 1051 Rosebud Road, Grundy, VA, to review the project.

Contract terms and specifications are incorporated by reference into this IFB. Please contact Loretta Peck @ 276-935-6505 for copy of the contract term and specifications.


STATEMENT OF REQUISITE QUALIFICATIONS OF BIDDERS


The successful bidder shall be properly qualified to do business in the Commonwealth of Virginia.

COUNTY NOT LIABLE FOR PROSPECTIVE BIDDER BID COSTS


The Buchanan County, Va. Board of Supervisors will not be responsible for the costs incurred by a prospective bidder in submitting a bid in this matter.

BID SUBMISSION QUOTES

All bid submission quotes must be received on or before 9:00 a.m. Friday November 3rd, 2017.


WITHDRAWAL OF BID PROCEDURE


Any bidder claiming the right to withdraw his bid shall give notice in writing
of this claim of right to withdraw his bid within two business days after the conclusion of the bid procedure. Furthermore, bid withdrawal is subject to, and limited by section 2.2-4330 of the Code of Virginia of 1950, as amended, and section 16-34 of the Buchanan County Code.


______________ ______________________________________
Date Robert Craig Horn, County Administrator


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Event Title: CONTRACT
Tuesday, October 24, 2017

CONTRACT


THIS AGREEMENT, made and entered into this the_______ day of____________, 2017, by and between Buchanan County, a Political Subdivision of the Commonwealth of Virginia, party of the first part; hereinafter sometimes referred to as "County," and _____________________, party of the second part, hereinafter referred to as "Contractor".

WITNESSETH:



THAT
for and in consideration of the mutual covenants and agreements herein contained, the parties hereto do hereby agree as follows:

I.


The Contractor agrees to remove the old duct work provide and install new duct work for the heating and cooling ventilation system for the County Building at Rosebud Road in Grundy, Va. that is currently being used by the Virginia Department of Health for a local office. The Contractor shall furnish all the materials and labor necessary for the complete installation of the new duct work for the heating and cooling ventilation system as specified in this contract and in the Invitation to Bid, including the scope of work and specifications and drawings therein all of which are attached to this agreement and are made a part hereof by reference hereto as Exhibit "A".


II.


The Contractor agrees to perform and complete or cause to be performed or completed all such ventilation duct work installation in accordance with the techniques and methods of construction provided for by applicable law, the standards of the construction industry, and the specifications and drawings provided by County. The Contractor further agrees that all materials will meet all those requirements and specifications for materials as provided for by applicable law, including the ADA and the specifications and drawings provided by Buchanan County, Va. a copy of said specifications and drawings are attached hereto as Exhibit "A".


III.


The Contractor shall, at his own cost and expense, obtain and pay for all licenses, permits, certificates and surveys required for the completion of the work under this Agreement.


IV.


The Contractor shall, at his own cost and expense, procure and maintain insurance required under the Virginia Workers, Compensations Act as well as general liability insurance covering damages to persons and property in the minimum amount of $1,000,000.00 and shall furnish a Certificate of insurance to the County. Buchanan County, its officers, agents, and employees shall be listed as additional insured on such policy of liability insurance. The Contractor shall furnish certificates of insurance to Buchanan County verifying such coverage.

The Contractor agrees to provide all materials and perform all the work required of him under this Agreement in a good and workmanlike manner under the supervision, inspection and direction of Kenneth Ratliff, Maintenance Superintendent, Buchanan County, Va. The Vendor guarantees the work performed by any sub-contractors under this Agreement and further agrees to notify the designated County inspector at least 24 hours before commencing work hereunder. The Contractor understands that the is of the essence in the completion of this job. Specifically that the job must be completed within 30 business days of the Contractor receiving a Notice to Proceed from the County.

V.


County shall pay the Contractor for the performance of the work and the furnishing of the material under this Agreement, as follows:


Contract bid price is:_____________________________________________________



VI.


A. Contractor shall submit an Application for one Lump Sum Payment in the amount of the Contract Price less retainage as set forth below, on or before the 15th day of the month following completion of the performance of the work; and payment shall be made to the Contractor subject to a determination that all the work and materials provided pursuant to this agreement have been performed and provided as determined by the County Inspector according to accepted practices in the industry. Such payment shall be ninety-five percent (95%) of the amount due with five percent (5%) being retained until the time of final payment. Such Application shall include documents showing that labor and material costs for the work completed have been paid, subject to the following:

B. Subject to the County Inspector's determination of work performed by Contractor according to accepted practices in the industry, payments by County for Contractor's Application for Payment on account of the Contract Price will be submitted to the Contractor within thirty (30) days of Contractor's Application for Payment.

C. Anything in this Agreement to the contrary notwithstanding, the final
payment above set forth shall not become due and payable to the Contractor until the said Contractor has completed the project and has delivered to County satisfactory releases, satisfactions or waivers of all claims, liens, and claims for liens and assignments of any sums due hereunder of Contractor's laborers, workmen and material men or any other persons, firms, associations or corporations who may have performed any labor or furnished any materials under, or in connection with the performance of this Agreement. The retention payment herein shall not be released until ninety (90) days after work completion subject to any claims and liens, unless the Contractor has provided executed lien release letters from all contractors and suppliers that have provided labor and materials to help complete the contract project. Upon receipt of all applicable lien releases on a format provided by Buchanan County the retention payment may be released prior to the ninety (90) day waiting period.

D. County may refuse to make payments based upon the County Inspector's
statements that the work is defective, has been damaged, and requires correction or replacement.

E. County may refuse to make payments because labor or materials have not been paid for.

F. The County Inspector shall not be liable to the Contractor due to recommendations which he makes pursuant to Article VII herein.

VII.


Contractor warrants and guarantees that title to all work, materials, and equipment covered by any Application for Payment, whether incorporated in the project or not, will pass to County no later than the time of payment free and clear of all liens.

VIII.


The Contractor shall indemnify and save harmless Buchanan County, and its officers, agents and employees against all losses, or damages on account of injury to persons or property occurring in the performance of this Agreement together with any and all attorney fees incurred by them on account of any thereof.


IX.


In the event that the Contractor fails to complete the work required of him under this Agreement or abandons the said work or in any other way is in default of performance hereunder, County and its agent shall have the right to enter upon the premises upon which the work is being done and take possession thereof and of any material thereon, whether supplied by the Contractor or otherwise, and use such material and complete the said Agreement through workmen or contractors or subcontractors employed by the Vendor or County and in every way perform the Agreement as is required to be done by the Contractor. In the event that the cost, of such work and the furnishing of such material as may be required to be furnished exceeds the amount then remaining due the Contractor under the said Agreement, the Contractor shall pay to county the amount of such deficiency. If it becomes necessary for the County to pursue recovery of this deficiency, or other damages for any other breach of this agreement, the Contractor shall also be liable for the County's reasonable attorney fees and court costs. But if such amount remaining in the hands of County under this Agreement at the time of the default of the Contractor exceeds the amount required to complete the said Agreement, then upon completion County shall pay such surplus to the Contractor.

X.


In the performance of the work under this Agreement, the Contractor shall conform to all applicable laws, ordinances, rules and regulations now in force or hereafter adopted and shall obtain all permits, license and consents required by such laws, ordinances, rules and regulations.

XI.


During the performance of this Agreement, the Contractor agrees as follows:


A. i. The Contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the vendor. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.


ii. The Contractor, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, will state that such vendor is an equal opportunity employer.


iii. Notices, advertisements and solicitations placed in accordance with federal law, rules or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.


B. The Contractor will include the provisions of the foregoing paragraphs A(i), A(ii), and A(iii) in every subcontract or purchase order of over $10,000.00, so that the provisions will be binding upon each subcontractor or Contractor.


C. During the performance of this contract, the vendor will:

i. Provide a drug-free workplace for the vendor's employees;


ii. Post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensations, possession, or use of a controlled substance or marijuana is prohibited in the Contractor's workplace and specifying the actions that will be taken against employees for violations of such prohibition;

iii. State in all solicitations or advertisements for employees placed by or on behalf of the Contractor that the vendor maintains a drug-free workplace; and

iv. Include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or Contractor.

For the purposes of this section, "drug-free workplace" means a site for the
performance of work done in connection with a specific contract awarded to a contractor in accordance with this chapter, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract.

D. The Contractor does not and shall not during the performance of this contract knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986.

E. In the event of the Contractor's noncompliance with this section of this Contract, (Section XII), this Agreement may be canceled, terminated, or suspended, in whole or in part, and the Contractor may be declared ineligible for further Agreements and such other sanctions may be imposed and remedies invoked as other wise provided by law.

XII.


The Contractor shall, at all times, keep the construction area, safe and passable to normal traffic, considering short delays which may be necessary in the performance of the work covered by the Agreement.


XIII.


No extra work, not required by the plans and specifications hereinbefore mentioned shall be performed or other material furnished unless on written order of County certifying that the performance of such extra work has been approved and authorized by it.


XIV.


No extra compensation not specified in this Agreement shall be demanded or received by the vendor for any changes or alterations in the work performed under this Agreement, or for any extra work unless the provisions of this Agreement have been complied with strictly.


XV.

The Contractor shall commence work under the terms of this Agreement 5 days following the date of execution of this Agreement and receiving a Notice to Proceed from the County and shall complete all such work on or before December 15, 2017. Failure to complete the work by December 15, 2017 shall result in a penalty of $100.00 per day following the deadline until such work is completed, unless an extension of time is granted by the County. The parties agree and understand that time is of the essence in completion of this contract. However, County may grant the Contractor an extension of time to complete this Contract for good cause shown; however, the County reserves the right to exercise its sole discretion when determining whether an extension is granted or denied. If an extension of time is not granted, the County reserves the right to exercise any and all agreement options written herein.




XVI.


No modification of any of the terms of this Agreement, nor any extension of the length of time allowed for the completion of the work governed by this Agreement, shall be valid without the advance written approval of the Buchanan County or compliance with the provisions of Va. Code section 2.2-4309.

XVII.

The Contractor shall not assign his rights or obligations under this Agreement. The Contractor represents that he does not intend to use any subcontractors to complete this contract.

XVIII.


County may cancel this Agreement at any time based upon a decision by County that such cancellation is in the best interest of County. Any such decision shall be a discretionary decision of County. In the event of a cancellation pursuant to this paragraph, then County shall not be liable to the Contractor for his bidding cost or for an amount other than the fair market value of the work completed by the Contractor pursuant to this Contract as of the time of the cancellation.


XIX.


This Agreement shall be construed in accordance with the laws of the Commonwealth of Virginia. The parties agree that the Circuit Court for Buchanan County shall be the proper venue for litigation hereunder whether or not such alleged breach involves Federal law or jurisdiction and that disputes between the parties which are not settled by the parties shall be settled by the Circuit Court of Buchanan County.

XX.


If any provisions of this Agreement shall be deemed by a court of competent jurisdiction to be invalid, the remainder of this Agreement shall nevertheless remain in full force and effect. This Agreement shall be construed in accordance with the laws of the Commonwealth of Virginia.

XXI.

The Contractor is organized as a stock or non-stock corporation, limited liability company, business trust, or limited partnership or registered as registered limited partnership shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity.







EXECUTED IN DUPLICATE ORIGINALS.

WITNESS
the following signatures and seals:


BUCHANAN COUNTY



By: _______________________________________
Chairman of the
Buchanan County Board of Supervisors
ATTEST:

_______________________________
Robert Craig Horn, County Administrator
For Buchanan County, Virginia

VENDOR:

BY: ____________________________


APPROVED AS TO FORM:


____________________________________
Lawrence L. Moise III, County Attorney
For Buchanan County, Virginia


COMMONWEALTH OF VIRGINIA,
AT LARGE
, to-with:

Subscribed, and acknowledged before me Buchanan County, by __________________________, Chairman of the Buchanan County Board of Supervisors, and Robert Craig Horn, County Administrator for Buchanan County this the_________ day of _______________, 2017, in Buchanan County, Virginia.


________________________________
NOTARY PUBLIC
My registration # is _______________.
My commission expires on __________________.

COMMONWEALTH OF VIRGINIA,
AT LARGE
, to-wit:

Subscribed, and acknowledged before me, by_____________________ this the _____day of _________________, 2017, in Buchanan County, Virginia.


________________________________
NOTARY PUBLIC
My registration # is __________________.
My commission expires on ___________________.


COMMONWEALTH OF VIRGINIA,
AT LARGE
, to-wit:

Subscribed, and acknowledged before me, by Lawrence L. Moise III, County Attorney for Buchanan County this the _______ day of _____________, 2017, in Buchanan County, Virginia.

________________________________
NOTARY PUBLIC
My registration # is _________________.
My commission expires on ______________.







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Event Title: Furniture and Equipment
Tuesday, October 24, 2017
Furniture and Equipment Invitation to bid Click here to download http://www.buchanancountyonline.com/furnitureandequipment.pdf

Wednesday, October 25, 2017
(10 11 19 20 24 25)
Event Title: Invitation to Bid
Wednesday, October 25, 2017

Invitation to Bid

The Buchanan County PSA Board is requesting sealed bids for parts and labor

to recondition the belt press drive at the Conaway Sewage Treatment Plant located at Conaway, 1122 Conaway Road, Big Rock, VA back to being fully operational. .


PROPOSAL SUBMISSION

If additional information is needed regarding this Invitation to Bid please contact Mr. Trey Adkins @ 276-935-5827. Sealed Bids can be delivered to the PSA Office located 1023 Old Benn's Branch Road, Oakwood, Virginia, or mailed to the Attention of Mr. Trey Adkins, Buchanan County PSA, Virginia, P.O. Box 30, Vansant, Va. 24656, until November 27, 2017 at 3:00pm . Sealed Bids should be marked "Belt Press Drive, Conaway Sewage Treatment Plant".
SCOPE OF SERVICES

The job will require all labor and materials including but not limited to any and all parts and work necessary to bring the current belt press drive at the Conaway Sewage Treatment Plant back to a fully operational status. The job includes , but is not limited to, new replacement of all rollers and bearings, replacement of all metal on all sections other than main top section of belt press. Metal to be salvaged on the top section of belt press is to be sand blasted and painted. The bottom section of the belt press must be completely replaced with new materials and new parts. The refurbished top section of the belt press and the completely new bottom section of the belt press must be machined in such a way to bring the entire belt press back to full operational status. The Contractor must also provide the Buchanan County PSA Board with an OMP (Operation Maintenance Plan) upon completion.
This is to be a "turn-key" job the price will include all wiring, materials, parts, labor and any miscellaneous materials needed to complete the job. The PSA will remove old belt drive from building.

Contract terms and specifications are incorporated by reference into this IFB. Please contact Mr. Trey Adkins at 276-935-5827 for copy of the contract term and specifications.


STATEMENT OF REQUISITE QUALIFICATIONS OF BIDDERS
The successful bidder shall be properly qualified to do business in the Commonwealth of Virginia.

COUNTY NOT LIABLE FOR PROSPECTIVE BIDDER BID COSTS


The Buchanan County, Va. PSA Board will not be responsible for the costs incurred by a prospective bidder in submitting a bid in this matter.

Blueprints for belt drive can be obtained for review at PSA's main office, 1023 Old Benn's Branch Road, Oakwood, Virginia after October 26, 2017.

WITHDRAWAL OF BID PROCEDURE

Any bidder claiming the right to withdraw his bid shall give notice in writing
of this claim of right to withdraw his bid within two business days after the conclusion of the bid procedure. Furthermore, bid withdrawal is subject to, and limited by section 2.2-4330 of the Code of Virginia of 1950, as amended, and section 16-34 of the Buchanan County Code.


______________ ______________________________________
Date Trey Adkins, CEO, Buchanan County PSA


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